Autonomous Construction Office Lead for High-End Projects

Construction Office; San Mateo (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Construction Office in California seeks a resourceful Construction Office Manager to run day-to-day office operations, compliance, and administrative backbone of the business. You will support the lead General Contractor with coordination across active job sites and own how the office operates.

You’ll handle insurance records, COI requests, vendor invoices, W-9s, and multi-site procurement. This role offers autonomy and exposure to high-end projects within a reputable firm.

Qualifications

• 2–3 years of experience as a Construction Office Manager or in a similar construction administration role.
• Experience in construction, architecture, interior design, or real estate strongly preferred.
• Proficient in Microsoft Word and Excel; familiarity with QuickBooks required.

Responsibilities

• Oversee daily administrative and office operations, including phones and email.
• Maintain insurance records and respond to Certificate of Insurance (COI) requests
• Coordinate logistics for site meetings, vendor visits, inspections, and deliveries
• Maintain organized project files — contracts, change orders, RFIs, submittals, drawings, meeting notes — both digital and physical

Skills

Construction administration

MS Word & Excel

QuickBooks

Bilingual Spanish

Tools

Microsoft Word

Microsoft Excel

QuickBooks

Job description

Construction Office in California seeks a resourceful Construction Office Manager to run day-to-day office operations, compliance, and administrative backbone of the business. You will support the lead General Contractor with coordination across active job sites and own how the office operates.

You’ll handle insurance records, COI requests, vendor invoices, W-9s, and multi-site procurement. This role offers autonomy and exposure to high-end projects within a reputable firm.