Automotive Warranty Claims Processor

Ihcus; El Paso (TX); On-site; USD 21,000 - 25,000; Full time

Job summary

Integrated Human Capital is seeking an Automotive Warranty Claims Processor to manage warranty claims from authorized dealerships, verify eligibility, and ensure policy compliance. You will review documentation, enter data, and engage with dealers and internal teams for resolution.

The role demands strong attention to detail, excellent communication, and 35–40 wpm typing. Full-time in MST hours; shifts 6 am–6 pm, Monday–Friday, 37.5 hours weekly.

Qualifications

• High School Diploma or equivalent
• ASE certification is a plus
• Automotive knowledge helpful

Responsibilities

• Review warranty claims for accuracy and completeness
• Ensure claims comply with policy and guidelines
• Collect and organize required documentation
• Communicate with dealerships and internal teams
• Enter data into warranty processing systems
• Investigate discrepancies and resolve issues
• Provide customer service to dealers
• Generate reports on claim status and KPIs
• Suggest process improvements
• Meet 14-day processing deadlines
• Route PD/LIO items and DOFU updates when needed
• Handle Left off Appeals according to policy

Skills

Customer service

Data entry

Typing speed

Communication

Time management

Collaboration

Warranty claims

Problem solving

Automotive knowledge

Education

High School Diploma

ASE certification

Job description

Automotive Warranty Claims Processor Job Summary:

The warranty claims analyst role plays a crucial role in the management and processing of warranty claims submitted by authorized dealerships for automotive products. Primary responsibility is to ensure accuracy, validity, and adherence to corporate warranty policies for all submitted claims. As a Warranty Claims Analyst, the individual is tasked with evaluating and processing warranty claims in the automotive sector. This involves a comprehensive review of claim documentation, verification of eligibility, and ensuring strict compliance with corporate policies.

In this position, effective collaboration with various departments and engagement with internal and external resources are essential to gather the required information and address issues related to warranty claims. The role extends to processing claims within the claim’s portal and providing service to dealerships and corporate departments through various channels, including inbound and outbound calls, chat, and email. The claims processing analyst must possess a strong understanding of the automotive industry, coupled with proficiency in warranty coding and terminology.

Automotive Warranty Claime Processor Responsibilities:

• Claim Verification:Review warranty claims submitted by authorized dealerships to ensure accuracy and completeness
• Policy Compliance: Ensure that warranty claims adhere to corporate warranty policies and guidelines
  • Processors must be aware of policy and claim requirements for different claim types and categories and ensure they are up to date with compliance and policy updates
• Documentation: Collect and organize all necessary documentation supporting warranty claims including but not limited to repair orders, invoices, part numbers, and other relevant information
• Communication: Communicate with authorized dealerships and internal departments to gather additional information or clarify details related to warranty claims
• Data Entry: Accurately enter information into warranty claims processing systems and maintain up to date records and updates
• Investigations: Investigate, follow up and resolve discrepancies or issues with warranty claims, collaborating with technical experts and other relevant parties
• Customer Service: Provide excellent customer service by addressing inquiries and concerns related to warranty claims and educational information in a calm and professional manner at all times
• Reporting: Generate and review reports on warranty claim status, trends, and key performance indicators for management review
• Continuous Improvement: Identify opportunities for process improvements and contribute to enhancing the efficiency of the warranty claims processing systems and department
• Adherence to Deadlines: Ensure timely and accurate processing of warranty claims within specified deadlines.
  • Maintain deadlines to process claims within 14 days of when dealer transmits
• Problem Solving: Calls can be complex and may involve multiple claim requests/inquiries. Processors must be able to solve problems, and clearly and accurately communicate responses and next steps to proceed
• With experience, manually review and process all Private Distributer (PD) Locally Installed Options (LIO) and accurately identify and assign appropriate opcode(s) to ensure claims are routed to the PD and rejected by dealer
• With experience, manually review and process all Date of First Usage (DOFU) updates and mileage discrepancy updates for adherence to policy
• With experience, manually review and process all Left off Appeals for adherence to policy

Automotive Warranty Claims Processor Knowledge & Experience:

• Minimum of 2 years customer service, and 1+ years of call center (inbound/outbound calls) or service department experience.
• Attention to detail and accuracy in data entry and documentation
• Typing: Minimum of 35 – 40 wpm
• Technology savvy
• Excellent verbal and written communication skills
• Ability to analyze information, identify issues, and propose effective solutions
• Time management
• Commitment to providing exceptional customer service
• Ability to collaborate with cross-functional teams and departments
• Previous experience in automotive warranty claims processing or related field (Preferred)
• Experience as a Service Writer/Technician at a dealership or auto body shop is preferred (Preferred)

Automotive Warranty Claims Processor Qualifications:

• High School Diploma or equivalent; additional education or certification in automotive technology or related field is a plus (ASE certification

Pay & Schedule:

• $15.5/hr
• Full-time position.
• 8-hour shifts between 6 am and 6 pm MST
• Monday to Friday
• Employee must be available during the “core” work hours, must work 37.5 hours each week to maintain full-time status.

Equal Employment Opportunity (EEO), Aff

Integrated Human Capital is an equal opportunity employer committed to fostering diversity and providing employment opportunities to all qualified individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We actively support affirmative action by encouraging minorities, women, individuals with disabilities, and veterans to apply for positions for which they are qualified.

Integrated Human Capital also participates in the E-Verify program to verify the identity and employment eligibility of all newly hired employees in compliance with federal immigration laws. Candidates will be required to provide documentation verifying their identity and authorization to work in the United States.

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