Automotive Warranty Administrator

Hireology; Newberg (OR); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Employee vehicle discounts

Advancement opportunities

Ongoing training

Job summary

Newberg Ford in Newberg, OR is seeking an experienced Warranty Administrator to manage Ford warranty claims, documentation, and processing. The role partners with service advisors, technicians, and the service manager to ensure accuracy and timely submissions.

The ideal candidate has Ford warranty experience, sharp attention to detail, and problem-solving skills to resolve claim issues and keep records compliant. We offer competitive hourly pay, benefits, and opportunities for advancement.

Qualifications

• Prior automotive warranty administrator experience required.
• Ford warranty and labor time coding experience strongly preferred.
• Strong understanding of dealership repair order documentation and service workflows.
• Proficient with DMS systems.
• High attention to detail and accuracy with records and data entry.
• Clear written and verbal communication skills.
• Valid drivers license required.
• High school diploma or equivalent required.

Responsibilities

• Process and submit warranty claims to Ford and applicable vendors accurately and on schedule.
• Verify documentation across repair orders, technician notes, and labor operations for completeness and accuracy.
• Ensure full compliance with manufacturer warranty policies, guidelines, and audit standards.
• Track claim approvals, denials, and chargebacks through to timely resolution
• Reconcile and post warranty credits and payments to the accounting system
• Communicate with service advisors and technicians to resolve claim-related questions and documentation gaps
• Prepare warranty files, reporting logs, and supporting documentation in advance of audits
• Stay current on Ford warranty policies, bulletins, and procedural updates as they are issued

Skills

Attention to detail

Problem solving

Communication

Education

High school diploma or equivalent

Tools

DMS systems

Job description

Newberg Ford in Newberg, OR is looking for an experienced Warranty Administrator to manage the processing, submission, and follow-up of warranty claims with Ford. This role works directly with service advisors, technicians, and the service manager to keep warranty documentation complete, compliant, and submitted on time. The right candidate brings prior Ford warranty experience, sharp attention to detail, and the ability to work through claim issues without letting things fall through the cracks.

What We Offer

• $25.00 - $35.00/hour based on experience
• Health, dental, and vision insurance
• 401(k) plan
• Paid time off and holidays
• Employee vehicle purchase discounts
• Opportunities for advancement and ongoing training

What You'll Do

• Process and submit warranty claims to Ford and applicable vendors accurately and on schedule
• Verify documentation across repair orders, technician notes, and labor operations for completeness and accuracy
• Ensure full compliance with manufacturer warranty policies, guidelines, and audit standards
• Track claim approvals, denials, and chargebacks through to timely resolutionReconcile and post warranty credits and payments to the accounting system
• Communicate with service advisors and technicians to resolve claim-related questions and documentation gaps
• Prepare warranty files, reporting logs, and supporting documentation in advance of audits
• Stay current on Ford warranty policies, bulletins, and procedural updates as they are issued

What We're Looking For

• Prior automotive warranty administrator experience required
• Ford warranty and labor time coding experience strongly preferred
• Strong understanding of dealership repair order documentation and service workflows
• Proficient with DMS systems
• High attention to detail and accuracy with records and data entry
• Strong problem-solving skills with the ability to follow claim resolutions through to completion
• Clear written and verbal communication skills
• Valid driver's license required
• High school diploma or equivalent required

Newberg Ford is an Equal Opportunity Employer. We prohibit discrimination or harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.