Automotive Title Clerk

Flagstaff Nissan Subaru; Flagstaff (AZ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Paid Time Off

401K

Job summary

Flagstaff Nissan Subaru is seeking an Automotive Title Clerk to handle vehicle titles, registrations, and related documents with accuracy and regulatory compliance.

In this full-time role, you will prepare and submit documents to the DMV, verify ownership and lien details, assist with sales contracts and inventory, and provide courteous support to customers while maintaining records. Training may be provided as needed.

Qualifications

• High school diploma or GED required; some positions may prefer additional office/admin experience.
• 1–2 years in office administration, automotive sales, or related fields; dealership experience is a plus.
• Proficiency with computer systems for data entry, DMV software, and document management.

Responsibilities

• Prepare, review, and submit title and registration documents to the DMV or relevant state agencies.
• Verify ownership, lien holder information, and completeness of documents.
• Assist with sales contracts, dealer trades, and inventory records.
• Help customers with title transfers, registration fees, and inquiries.
• Maintain knowledge of state and federal regulations; update records and report issues.
• Occasionally train sales staff or finance managers on title procedures and regulatory updates.

Skills

Data entry

DMV software

Customer communication

Regulatory knowledge

Detail oriented

Education

High school diploma or GED

Tools

DMV software

Document management software

Job description

Automotive Title Clerk

Flagstaff Nissan Subaru is currently looking to fill the role of Automotive Title Clerk. This role is a key administrative professional in car dealerships, financial institutions, or related automotive businesses. The title clerk is responsible for processing vehicle titles, registrations, and related documents, ensuring all transactions are accurate, complete, and legally compliant. This role is essential for smooth dealership operations and customer satisfaction.

Key Responsibilities

• Title and Registration Processing: Prepare, review, and submit all vehicle title and registration documents to the Department of Motor Vehicles (DMV) or relevant state agencies.
• Document Verification: Check ownership, lien holder information, and completeness of all paperwork, including Certificates of Origin and tax documents.
• Sales and Inventory Support: Assist with sales contracts, dealer trades, and inventory management, ensuring accurate records of all vehicles.
• Customer Assistance: Help customers with title transfers, registration fees, and inquiries, providing excellent service and resolving issues efficiently.
• Compliance and Reporting: Maintain knowledge of state and federal regulations, update records, and report outstanding or problematic titles to management.
• Training and Coordination: Occasionally train sales staff or finance managers on title procedures and regulatory updates.

Required Skills and Qualifications

• Education: High school diploma or GED; some positions may prefer additional office or administrative experience.
• Experience: Typically, 1–2 years in office administration, automotive sales, or related fields. Familiarity with dealership operations is advantageous.
• Technical Skills: Proficiency with computer systems for data entry, DMV software, and document management.
• Attention to Detail: Accuracy in reviewing and processing legal documents is critical.
• Communication Skills: Ability to interact effectively with customers, sales staff, and government officials.
• Regulatory Knowledge: Understanding of state and federal vehicle title and registration laws.

Additional Skills and Competencies

• Customer/Client Focus
• Communication Proficiency
• Business Acumen
• Presentation Skills
• Teamwork

Position Type/Expected Hours of Work

This is a full-time hourly position. Work week is defined as Monday through Saturday. This position is scheduled Monday through Friday.

Great Benefits!

Medical, Dental, Vision, Life insurance, Paid Time Off and 401K plan.