Automotive Parts Recovery Coordinator — Detail‑Driven Admin

Ultimate Staffing Services; Irvine (CA); On-site; USD 34,000 - 41,000; Part time

Job summary

Ultimate Staffing Services in Irvine, CA is seeking an Administrative Assistant - Automotive to support parts recovery and quality operations. The role is on-site, long-term temporary, with a Monday–Friday schedule and some flexibility to cover East Coast hours.

You will coordinate components, liaise with dealerships, and maintain meticulous records to drive quality initiatives. The ideal candidate communicates clearly, stays organized under pressure, and has strong data-entry skills.

Qualifications

• Strong verbal and written communication skills.
• Excellent organizational abilities with high attention to detail.
• Accurate data entry and meticulous tracking in a high-volume environment.
• Proficient with Microsoft 365 apps including Excel, Outlook, Word, and Teams.
• Ability to manage multiple priorities and meet deadlines.
• Customer-focused with strong follow-up and problem-solving skills.
• Familiarity with automotive parts terminology is a plus.
• Knowledge of shipping procedures, including hazardous materials handling, is a plus.

Responsibilities

• Coordinate collection and return of automotive components from dealerships nationwide.
• Communicate with dealership personnel on collection procedures, shipping requirements, and status.
• Provide guidance to dealerships to ensure compliance with processes and timelines.
• Track and document all communications, shipments, and part recovery transactions.
• Monitor outstanding requests and follow up to ensure timely completion.
• Collaborate with Product Quality and Production teams on investigations and quality initiatives.
• Prepare reports and logs to support project tracking.
• Escalate issues and assist in finding solutions to keep programs on track.
• Support additional administrative activities related to parts recovery and quality operations.

Skills

Verbal & written communication

Organizational skills

Data entry & tracking

Customer service mindset

Multitasking under deadlines

Automotive parts terminology (plus)

Shipping procedures knowledge (hazard)

Tools

Microsoft 365

Job description

Ultimate Staffing Services in Irvine, CA is seeking an Administrative Assistant - Automotive to support parts recovery and quality operations. The role is on-site, long-term temporary, with a Monday–Friday schedule and some flexibility to cover East Coast hours.

You will coordinate components, liaise with dealerships, and maintain meticulous records to drive quality initiatives. The ideal candidate communicates clearly, stays organized under pressure, and has strong data-entry skills.