Automotive Office Manager

Drive A Dream; Georgia; On-site; USD 75,000 - 110,000; Full time

Job summary

Drive A Dream is seeking an experienced accounting leader in Georgia to own finance operations for the dealership. You will manage QuickBooks Desktop Enterprise, maintain a precise vehicle inventory ledger from acquisition to sale, and ensure accurate cost basis and flooring lines.

You will close the books daily, generate P&L, balance sheet, and cash flow reports, and oversee payroll, tax deposits, and filings.

Qualifications

• At least 3 years of accounting at a franchised or independent car dealership.
• Mastery of QuickBooks Desktop Enterprise.
• Fluency in vehicle inventory accounting and its impact on the financials.
• Hands-on familiarity with Georgia sales tax, TAVT calculations, and deal paperwork.
• Someone who needs minimal oversight and holds themselves to a high standard.

Responsibilities

• Be the primary administrator of QuickBooks Desktop Enterprise — from chart of accounts to custom reporting
• Keep the vehicle inventory ledger airtight: tracking every unit from acquisition through sale, including cost basis and flooring lines
• Run the full AP/AR cycle and make sure nothing falls through the cracks
• Close the books on a regular cadence — daily spot checks, weekly summaries, and clean monthly financials
• Produce meaningful P&L, balance sheet, and cash flow reports that actually drive decisions
• Hunt down discrepancies before they become problems and put permanent fixes in place
• Stay ahead of sales tax deadlines, TAVT filings, and all state/local compliance obligations
• Manage payroll end-to-end, including tax deposits and filings
• Partner with ownership on budgeting, forecasting, and spotting opportunities to run leaner
• Provide day-to-day direction to office staff (team of 15–20) as needed

Skills

Vehicle inventory accounting

Georgia sales tax knowledge

Self-management / minimal oversight

Tools

QuickBooks Desktop Enterprise

Job description

Job Description

ABOUT THE ROLE

Our independent dealership has been built on hustle, relationships, and a genuine love for the business — and now we need the financial backbone to match. We're looking for a seasoned accounting professional who has lived and breathed the dealership world and is ready to step in, take ownership, and build something solid.

If you thrive in a fast-moving environment, know your way around a vehicle jacket as well as a general ledger, and want a seat at the table with ownership — this is the role for you.

Responsibilities

• Be the primary administrator of QuickBooks Desktop Enterprise — from chart of accounts to custom reporting
• Keep the vehicle inventory ledger airtight: tracking every unit from acquisition through sale, including cost basis and flooring lines
• Run the full AP/AR cycle and make sure nothing falls through the cracks
• Close the books on a regular cadence — daily spot checks, weekly summaries, and clean monthly financials
• Produce meaningful P&L, balance sheet, and cash flow reports that actually drive decisions
• Hunt down discrepancies before they become problems and put permanent fixes in place
• Stay ahead of sales tax deadlines, TAVT filings, and all state/local compliance obligations
• Manage payroll end-to-end, including tax deposits and filings
• Partner with ownership on budgeting, forecasting, and spotting opportunities to run leaner
• Provide day-to-day direction to office staff (team of 15–20) as needed

Qualifications

These are non-negotiable.

• At least 3years handling accounting at a franchised or independent car dealership
• Mastery of QuickBooks Desktop Enterprise — QBO experience alone will not qualify you
• Deep fluency in vehicle inventory accounting and how it flows through the financials
• Hands-on familiarity with Georgia sales tax, TAVT calculations, and deal paperwork
• Someone who needs minimal oversight and holds themselves to a high standard

NICE TO HAVE

• You've managed the books across more than one legal entity simultaneously
• Your title has included Controller, Accounting Manager, or Full-Charge Bookkeeper

Company Description

Fast-growing company with multiple opportunities.