Automotive Office Manager

openroad; Edison (NJ); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

PTO

Paid holidays

Paid vacation

Vehicle purchase program

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

401(k) match

Assistance programs

Recognition programs

Appreciation events

Job summary

openroad is seeking an experienced Automotive Office Manager to lead the dealership's high-volume luxury brand operations, accounting, and office processes. You will supervise staff, ensure compliance, and partner with Sales, Finance, Service, and Management to deliver exceptional customer experiences.

A proven track record in dealership accounting and Reynolds DMS knowledge is a plus, with opportunities for career growth.

Qualifications

• Previous automotive office management experience in a dealership
• Experience in a high-volume automotive dealership
• Strong understanding of dealership accounting and vehicle deal processing
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Proven ability to lead and develop an administrative team
• Strong communication and problem-solving skills
• Ability to prioritize multiple deadlines in a fast-paced environment
• Proficiency with Microsoft Office and dealership software
• Reynolds & Reynolds DMS knowledge is a plus
• Luxury automotive dealership experience is highly desirable

Responsibilities

• Oversee daily operations of the dealership office and administrative functions
• Manage and support accounting, billing, title, registration, and deal-processing activities
• Review and maintain accurate vehicle sales and finance documentation
• Ensure deals are processed accurately and efficiently
• Monitor funding, receivables, payables, and related dealership accounting functions
• Maintain compliance with federal, state, and dealership policies
• Work closely with Sales, Finance & Insurance, Service, Parts, and General Management
• Supervise, train, and support office staff
• Identify process improvements that increase efficiency and accuracy
• Maintain accurate records and ensure timely completion of administrative tasks
• Help ensure an exceptional customer experience throughout the transaction process
• Assist management with reporting, audits, reconciliations, and other dealership administrative needs

Skills

Automotive Office Manager

Dealership Office Manager

Automotive Accounting

High-volume dealership

Reynolds DMS knowledge

Tools

Reynolds & Reynolds DMS

Job description

Automotive Office Manager – High-Volume Luxury Brand

We are seeking an experiencedAutomotive Office Managerto join our high-volumeluxury automotive dealership. This is an excellent opportunity for a detail-oriented, organized professional who understands dealership accounting, office operations, compliance, and the fast-paced demands of a high-volume automotive environment.

The ideal candidate brings strongautomotive dealership office management experience, excellent leadership skills, and a commitment to accuracy, efficiency, and exceptional customer service.Reynolds & Reynolds DMS experience is a plus.

Responsibilities

• Oversee daily operations of the dealership office and administrative functions
• Manage and support accounting, billing, title, registration, and deal-processing activities
• Review and maintain accurate vehicle sales and finance documentation
• Ensure deals are processed accurately and efficiently
• Monitor funding, receivables, payables, and related dealership accounting functions
• Maintain compliance with federal, state, and dealership policies
• Work closely with Sales, Finance & Insurance, Service, Parts, and General Management
• Supervise, train, and support office staff
• Identify process improvements that increase efficiency and accuracy
• Maintain accurate records and ensure timely completion of administrative tasks
• Help ensure an exceptional customer experience throughout the transaction process
• Assist management with reporting, audits, reconciliations, and other dealership administrative needs

Qualifications

• PreviousAutomotive Office Manager,Dealership Office Manager,Automotive Accounting, or comparable dealership experience
• Experience in ahigh-volume automotive dealershipstrongly preferred
• Strong understanding of dealership accounting and vehicle deal processing
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Proven ability to lead and develop an administrative team
• Strong communication and problem-solving skills
• Ability to prioritize multiple deadlines in a fast-paced environment
• Proficiency with Microsoft Office and dealership software
• Reynolds & Reynolds DMS knowledge is a plus
• Luxury automotive dealership experience is highly desirable

Benefits

We offer a competitive compensation and benefits package, which may include:

• Competitive salary
• A professional, supportive team-oriented work environment
• Opportunity to work with a prestigious luxury automotive brand
• Career advancement opportunities
• Professional development and training
• Paid time off (PTO)
• Paid holidays
• Paid Vacation
• Employee vehicle purchase programs
• Employee vehicle service and parts discounts
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term and long-term disability coverage
• 401(k) retirement plan plus match
• Employee assistance programs
• Employee Recognition Programs
• Employee Appreciation Events

Specific benefits and eligibility may vary based on position, location, and employment status.

Why Join Us?

Join ahigh-performing luxury automotive dealershipwhere your expertise can make a direct impact on operational efficiency, accounting accuracy, employee development, and customer satisfaction. We value experienced dealership professionals who take pride in their work and thrive in a high-volume environment.