Automotive Office Administrator | Titles & Compliance

Phillips Chevrolet Group; Frankfort (IL); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical and Dental

401K Plan

Paid time off and vacation

Growth opportunities

Family owned & operated

Paid Training

Employee vehicle purchase plans

Long term job security

Paid Holidays

Discounts on products and services

No weekends

Job summary

Phillips Chevrolet Group is seeking a full-time Office Assistant in Frankfort, IL. The role runs 7:30am–4pm, Monday through Friday.

Dealership experience is preferred, but motivated, organized candidates with strong communication skills are encouraged to apply. The position involves handling titling tasks, postings, reconciliations, and general office duties while representing the dealership to customers and vendors in a friendly manner.

Qualifications

• Automotive experience preferred.
• Highly organized and eager to improve.
• Willingness to take initiative.
• Computer literacy with good writing and grammar.
• Ability to handle multiple tasks.
• Ability to provide quality customer service.
• Comfort working with colleagues at all levels.

Responsibilities

• Rebates
• Reserve Statements
• Cancellations
• Preparing and processing license plates and title documents, and all titling transactions for local and out-of-state titling
• Posting all titling transactions and monitor schedules
• Reconciling
• Daily title issue tracking
• Represent the dealership to customers and vendors in a friendly manner
• Complete end-of-month accounting as directed by supervisor
• Receive liens and car titles
• Ensure policy compliance for files and office procedures
• Maintain customer files
• Review clerical records for completeness and timeliness

Skills

Automotive experience

Highly organized

Initiative

Computer literacy

Quality writing & grammar

Multitasking

Customer service

Team collaboration

Job description

Phillips Chevrolet Group is seeking a full-time Office Assistant in Frankfort, IL. The role runs 7:30am–4pm, Monday through Friday.

Dealership experience is preferred, but motivated, organized candidates with strong communication skills are encouraged to apply. The position involves handling titling tasks, postings, reconciliations, and general office duties while representing the dealership to customers and vendors in a friendly manner.