Automotive Office Administrator

DAN WOLF AUTOMOTIVE GROUP; Naperville (IL); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Paid vacation

Paid holidays

5-day work week

Paid training

Competitive pay plan

Growth opportunities

Health insurance

401K

Positive work environment

Job summary

Dan Wolf Automotive Group in Naperville, IL is seeking a full-time Automotive Office Administrator to join our dealership team. This role is ideal for a detail-oriented, dependable professional who thrives in a fast-paced automotive environment and maintains a positive, friendly attitude.

The Office Admin will work Monday through Friday, 8:00 AM - 5:00 PM, with a salary range of $34,000 to $52,000 and room to grow.

Qualifications

• Must have a high school diploma or equivalent.
• Experience in an office or automotive dealership environment preferred.
• Familiarity with Reynolds & Reynolds is a strong plus.
• Excellent time management and organizational skills.

Responsibilities

• Process wholesale purchases and sale paperwork.
• Verifying book values and agreed pricing.
• Prepare title reassignment forms.
• Prepare weekly check runs, ACH, and electronic payments.
• Maintain vendor records and resolve invoice discrepancies.
• Organize and maintain vehicle deal jackets and related documentation
• Reconcile statements and assist with month-end close activities
• Provide administrative support to office management as needed
• Handle cash drawer responsibilities, including balancing funds collected
• Ensure accuracy, organization, and compliance across all assigned duties

Skills

Time management

Organizational skills

Communication skills

Phone confidence

Education

High school diploma or equivalent

Tools

Reynolds & Reynolds

Job description

Dan Wolf Automotive Group is seeking a full-time Automotive Office Administrator to join our growing dealership team! This role is ideal for a detail-oriented, dependable professional who brings a positive, friendly attitude and thrives in a fast-paced automotive environment.

The Office Admin will work full-time Monday through Friday, 8:00 AM - 5:00 PM

With a salary of $34,000.00-$52,00.00 with room to grow!

You Will:

• Process wholesale purchases and sale paperwork


• Verifying book values and agreed pricing


• Prepare title reassignment forms


• Prepare weekly check runs, ACH, and electronic payments.


• Maintain vendor records and resolve invoice discrepancies.


• Organize and maintain vehicle deal jackets and related documentation


• Reconcile statements and assist with month-end close activities


• Provide administrative support to office management as needed


• Handle cash drawer responsibilities, including balancing funds collected


• Ensure accuracy, organization, and compliance across all assigned duties

You Have:

• High school diploma or equivalent required


• Previous experience in an office or automotive dealership environment preferred


• Familiarity with Reynolds & Reynolds is a strong plus


• Excellent time management and organizational skills


• Strong attention to detail and accuracy


• Ability to multitask and manage competing priorities effectively


• Excellent communication and interpersonal skills


• Confident on the phone


• Punctual, reliable, and a team-oriented professional

WE OFFER:

• Paid Vacation after 90 days


• Eligible for up to 5 weeks of Paid Vacation


• Paid Holidays


• 5-day work week


• Paid Training


• Competitive pay plan


• Growth opportunities


• Excellent Health, Dental, & Vision Insurance


• 401K


• Positive & motivating work environment