Automotive Contract Clerk

Diplomat Motors; Troutdale (OR); On-site; USD 32,000 - 40,000; Full time

Job summary

Diplomat Motors in Troutdale, OR seeks an Automotive Contract Clerk to manage contract paperwork for vehicle sales with accuracy and speed. You will process vehicle contracts, funding, and post transactions while coordinating with the Controller and other departments.

The ideal candidate has 3+ years in automotive contracts, familiarity with Dealertrack and DMV processes, and strong Excel and communication skills.

Qualifications

• 3+ years of Automotive Contract Clerk experience preferred.
• Experience with automotive contract processing and dealership operations.
• Familiarity with DMV paperwork is a plus.
• Strong organizational and communication skills.

Responsibilities

• Process vehicle contracts in a timely and accurate manner with required compliance documents.
• Fundings: review and post EFT funds, down payments, and related schedules.
• Coordinate with Controller and other departments to resolve issues and maintain process flow.

Skills

Attention to detail

Multi-tasking

Communication

Problem-solving

Deposition of contracts w/ speed

Education

High school diploma or GED

Tools

Dealertrack

Excel

DMV paperwork systems

Job description

Diplomat Motors is looking for a motivated and experienced Automotive Contract Clerk to join our expanding operation. This role plays a pivotal part in our dealership's success — your expertise in processing contract-related paperwork for vehicle sales transactions keeps every deal moving smoothly, accurately, and on time. We're looking for someone who is detail-oriented, dependable, and able to keep pace in a fast-paced, high-volume environment. The right person will juggle multiple deals at once while bringing strong communication, administrative, organizational, and computer skills to the team. This is a great opportunity for someone with automotive contract clerk experience — ideally from a consolidated Business Office — who is ready to take ownership of the contract process and grow within a results-driven dealership group.

Responsibilities:

• Contract Processing & Compliance Process all vehicle contracts in a timely and accurate manner, ensuring all required compliance documentation is included Verify, process, and post transactions related to Vehicle Sales, Trade-In Units, and Dealer Trades
• Funding & Payment Reconciliation Daily review, follow-up, and posting of EFT contract funding, customer down payments, F&I reserve funding, lien payoffs, and flooring payments Daily review, follow-up, and correction of schedules related to the contract process, including CIT, vehicle receivable, and lien payoff
• Interdepartmental Coordination Communicate weekly with the Controller on any pending issues related to contract posting Perform other administrative and office support duties as assigned

Qualifications:

• 3+ years of Automotive Contract Clerk experience preferred (automotive experience required)
• Dealertrack experience is a plus
• Ability to process DMV paperwork is a plus
• Strong follow-through and organizational skills
• Excellent communication, customer service, and problem-solving skills, with the ability to stay composed under pressure
• Detail-oriented with the ability to multi-task in a fast-paced environment
• Friendly, helpful, professional, and dependable demeanor
• Strong computer and internet skills, including Excel
• High school diploma or GED required; some post-high school education or training preferred
• Reliable attendance required

Compensation:

Compensation: $23 - $29 hourly