Automotive Contract Cancellation Specialist

Larson Dodge; Fife, Northern (WA, KY); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical insurance options

Dental insurance

Vision insurance

401(k) with employer matching

Paid time off

Job summary

Larson Automotive Group is seeking an Automotive Contract Cancellation Specialist to ensure accurate processing of cancellations for vehicle service contracts, GAP coverage, warranties, and other aftermarket products.

You will track cancellations from submission to completion, coordinate refunds, and maintain all related accounting records in dealership systems. Strong organizing skills and attention to detail are essential.

Qualifications

• Previous automotive dealership accounting, contracts, warranty cancellation, or similar experience.
• Experience with cancellation processing and refunds is a plus.
• Strong Excel and Word skills for accounting documentation.

Responsibilities

• Process cancellation requests for GAP, service contracts, warranties, and aftermarket products.
• Review cancellation documentation for completeness and accuracy.
• Submit cancellations to vendors, administrators, and lenders.

Skills

Attention to detail

Organized

Contract-processing

Accounts receivable

Excel and Word

Tools

CDK

Reynolds & Reynolds

Tekion

Job description

Larson Automotive Group | Tacoma/Fife, WA

Full-Time | $24.00–$30.00 per hour

Are you the kind of person who notices when a number doesn't match, follows a task all the way through instead of letting it sit, and genuinely enjoys keeping things organized?

Larson Automotive Group is looking for a highly organized and detail-oriented Automotive Contract Cancellation Specialist to support our dealership operations.

This position plays an important role in making sure cancellations for vehicle service contracts, GAP coverage, warranties, and other aftermarket products are processed accurately, timely, and completely.

You’ll work with our dealerships, customers, lenders, and product administrators to track cancellation requests from start to finish and make sure refunds, and accounting records are handled correctly.

If you have dealership accounting or contracts experience, we would love to hear from you. If you have strong accounting or administrative experience outside of automotive and are exceptionally organized and willing to learn, we encourage you to apply as well.

What You’ll Do

• Process customer, lender, and dealership requests for cancellation of GAP, vehicle service contracts, warranties, and other aftermarket products
• Review cancellation documentation for completeness and accuracy
• Submit cancellation requests to the appropriate vendors, administrators, and lenders
• Track outstanding cancellations from submission through completion
• Follow up on aging or delayed cancellations and resolve outstanding issues
• Calculate and verify prorated cancellation refunds
• Process and coordinate refunds to customers and lienholders as applicable
• Accurately post cancellation and refund transactions within dealership systems
• Maintain and reconcile cancellation schedules and related accounting records
• Complete monthly cancellation reconciliation worksheets
• Research discrepancies and work with dealerships, lenders, and vendors to resolve them
• Maintain complete documentation of cancellation requests, correspondence, calculations, approvals, and refunds
• Help ensure cancellations are processed within required timelines
• Protect confidential customer, financial, and dealership information
• Follow dealership, lender, product administrator, OEM, and applicable legal requirements
• Assist the accounting team with related projects and responsibilities as needed

You’ll Be Successful in This Role If You Are

• Extremely detail-oriented
• Organized and able to manage a high volume of transactions
• Comfortable performing repetitive work where accuracy matters
• Good at following an item from beginning to end
• Comfortable researching discrepancies instead of simply passing them along
• Able to prioritize aging items and meet deadlines
• Comfortable communicating professionally with customers, lenders, vendors, managers, and coworkers
• Able to handle confidential financial and customer information appropriately
• Dependable and consistent
• Comfortable learning new systems and processes

Compensation

$24.00–$30.00 per hour

The anticipated pay range for this position is $24.00 to $30.00 per hour. Actual starting pay will be determined based on job-related factors such as relevant experience, dealership accounting or cancellation experience, technical knowledge, skills, and qualifications.

This is an hourly, nonexempt position and is eligible for overtime in accordance with applicable law.

Other Compensation

This position is not currently structured as a commission-based position. Any additional compensation offered for this position will be disclosed in accordance with applicable requirements.

Benefits

Larson Automotive Group offers eligible employees a comprehensive benefits package, which may include:

• Medical insurance options
• Dental insurance
• Vision insurance
• Employer-paid basic life insurance
• Employer-paid accidental death and dismemberment (AD&D) coverage
• Voluntary supplemental benefit options
• 401(k) retirement plan with employer matching for eligible employees
• Paid time off in accordance with company policy
• Paid holidays for eligible employees
• Employee Assistance Program (EAP)
• Employee discounts and other dealership-related benefits
• Training and opportunities for professional growth within Larson Automotive Group

Eligibility, waiting periods, coverage levels, employee contributions, and other terms are governed by the applicable plan documents and company policies.

Why Larson Automotive Group?

This is an opportunity to join an established automotive group and take ownership of an important process that touches accounting, finance, customer service, and compliance.

We’re looking for someone who wants to become the person our dealerships can count on to know where every cancellation stands, what still needs to be done, and what needs attention.

If you’re organized, accurate, persistent, and enjoy making sure things are done correctly from beginning to end, we’d like to meet you.

Equal Employment Opportunity

Larson Automotive Group is an equal opportunity employer. Employment decisions are made based on job-related qualifications and business needs without unlawful discrimination based on any status protected by applicable federal, state, or local law.

Reasonable accommodations are available to qualified applicants and employees with disabilities in accordance with applicable law.

Requirements

What We’re Looking For

Preferred qualifications:

• Previous automotive dealership accounting, contracts, warranty cancellation, or similar experience
• Experience working with GAP, service contracts, extended warranties, or aftermarket products
• Accounting, accounts receivable, reconciliation, title, contracts, or finance-office experience
• Experience with dealership management systems such as CDK, Reynolds & Reynolds, Tekion, or similar systems
• Working knowledge of Microsoft Excel and Word

Dealership experience is preferred but not required for a candidate with strong accounting, administrative, reconciliation, or contract-processing experience.