Automotive Buyer Admin

Sonic Automotive; Avondale (AZ); On-site; USD 39,000 - 43,000; Full time

Job summary

Sonic Automotive is seeking a Buyer Specialist to manage all paperwork essential for vehicle buys. You will process and ensure accuracy and compliance of all documentation. Responsibilities include title verification, customer communication, and workflow coordination with buyers.

The ideal candidate will have a high school diploma, strong organizational skills, and be proficient with dealership management software. The position offers $19.00/hour with bonus opportunities and is based in Avondale, Arizona.

Qualifications

• Strong attention to detail and organizational skills.
• Knowledge of state DMV processes and dealership compliance standards.
• Excellent verbal and written communication; comfortable interacting with customers and lenders.

Responsibilities

• Process Purchasing Documentation accurately.
• Coordinate workflow with buyers to ensure paperwork is correct.
• Proactively communicate with customers to gather information.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Knowledge of DMV processes

Education

High school diploma or GED

Associate's degree or coursework in business administration

Tools

Microsoft Office Suite

Reynolds & Reynolds

CDK

Job description

Company Description

EchoPark Automotive is one of the fastest growing brands within the automotive industry. We are building a business based on doing things the right way. From the way we treat our guests, take pride in our work and share opportunities for our employees to grow as we grow. We are proud of what we're doing here and would love to tell you about our opportunities!

Job Description

As a Buyer Specialist, you will be processing all paperwork required to complete vehicle buys. You’ll ensure documentation is accurate, compliant, and submitted on time—helping both customers and internal teams close purchases smoothly.

Key Responsibilities

• Process Purchasing Documentation: Review and prepare contracts, addenda, disclosure forms, and power of attorney documents.
• Title & Registration: Verify title status, lienholder information, registration forms, and state-specific DMV requirements.
• Financial Verification: Accurately verify loan payoffs.
• Compliance & Accuracy: Ensure all paperwork meets federal, state, and dealership policies (including Odometer, and title disclosures).
• Workflow Coordination: Collaborate with the buyers to ensure all paperwork is accurate and signed.
• Customer Communication: Proactively contact customers to gather missing information or signatures and explain document requirements.
• Shift Coverage: Work flexible hours, including closing shifts, to support deal finalization.

Required Qualifications

• High school diploma or GED.
• Strong attention to detail and organizational skills.
• Knowledge of state DMV processes and dealership compliance standards.
• Excellent verbal and written communication; comfortable interacting with customers and lenders.
• Proficient with Microsoft Office Suite and dealership management software (e.g., Reynolds & Reynolds, CDK).

Preferred Qualifications

• Salary $19.00/hour with Bonus incentive.
• Prior experience with electronic vehicle registration (EVR) systems.
• 1+ years of experience in dealership paperwork processing, title clerk, finance office, or similar administrative role.
• Familiarity with F&I product menus and lender guidelines.
• Spanish language proficiency.
• Associate’s degree or coursework in business administration.

Additional Information

• All your information will be kept confidential according to EEO guidelines.
• SHL Package: N/A
• Dealership: 860 - Phoenix