Automotive Buyer Admin

Sonic Automotive, Inc.; Avondale (AZ); On-site; USD 22,041 - 30,307; Full time

Benefits offered by this job

Bonus incentive

Job summary

EchoPark Automotive in Avondale, AZ is seeking an Automotive Buyer Admin to process all paperwork required to complete vehicle buys, ensuring contracts, titles, registrations, and disclosures are accurate and submitted on time. The role requires attention to detail, knowledge of DMV processes, and proficiency with Microsoft Office and dealership management software (Reynolds & Reynolds, CDK).

You will coordinate with customers and lenders to finalize deals and cover flexible hours to support

Qualifications

• High school diploma or GED.
• Strong attention to detail and organizational skills.
• Knowledge of state DMV processes and dealership compliance standards.
• Excellent verbal and written communication; comfortable interacting with customers and lenders.
• Proficient with Microsoft Office Suite and dealership management software (Reynolds & Reynolds, CDK).

Responsibilities

• Process Purchasing Documentation: Review and prepare contracts, addenda, disclosure forms, and power of attorney documents.
• Title & Registration: Verify title status, lienholder information, registration forms, and state‑specific DMV requirements.
• Financial Verification: Accurately verify loan payoffs.
• Compliance & Accuracy: Ensure all paperwork meets federal, state, and dealership policies (including Odometer, and title disclosures).
• Workflow Coordination: Collaborate with the buyers to ensure all paperwork is accurate and signed.
• Customer Communication: Proactively contact customers to gather missing information or signatures and explain document requirements.
• Shift Coverage: Work flexible hours, including closing shifts, to support deal finalization

Skills

Attention to detail

Organizational skills

Verbal and written communication

Microsoft Office Suite

Dealership software familiarity

Education

High school diploma or GED

Tools

Reynolds & Reynolds

CDK

Job description

Automotive Buyer Admin in Avondale, AZ at EchoPark Automotive

Job Type: Other

Experience: Associate

About

EchoPark Automotive is one of the fastest growing brands within the automotive industry. We are building a business based on doing things the right way. From the way we treat our guests, take pride in our work and share opportunities for our employees to grow as we grow. We are proud of what we're doing here and would love to tell you about our opportunities!

Job Description

As a Buyer Specialist, you will be processing all paperwork required to complete vehicle buys. You’ll ensure documentation is accurate, compliant, and submitted on time—helping both customers and internal teams close purchases smoothly.

Key Responsibilities

• Process Purchasing Documentation: Review and prepare contracts, addenda, disclosure forms, and power of attorney documents.
• Title & Registration: Verify title status, lienholder information, registration forms, and state‑specific DMV requirements.
• Financial Verification: Accurately verify loan payoffs
• Compliance & Accuracy: Ensure all paperwork meets federal, state, and dealership policies (including Odometer, and title disclosures).
• Workflow Coordination: Collaborate with the buyers to ensure all paperwork is accurate and signed.
• Customer Communication: Proactively contact customers to gather missing information or signatures and explain document requirements.
• Shift Coverage: Work flexible hours, including closing shifts, to support deal finalization

Required Qualifications

• High school diploma or GED.
• Strong attention to detail and organizational skills.
• Knowledge of state DMV processes and dealership compliance standards.
• Excellent verbal and written communication; comfortable interacting with customers and lenders.
• Proficient with Microsoft Office Suite and dealership management software (e.g., Reynolds & Reynolds, CDK).

Preferred Qualifications

• Salary $19.00/hour with Bonus incentive
• Prior experience with electronic vehicle registration (EVR) systems.
• 1+ years of experience in dealership paperwork processing, title clerk, finance office, or similar administrative role.
• Familiarity with F&I product menus and lender guidelines.
• Associate’s degree or coursework in business administration.

All your information will be kept confidential according to EEO guidelines.