Automotive Billing Clerk

Courtesy Automotive Group; Phoenix (AZ); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Competitive compensation

PTO and sick time

Employee discounts

Comprehensive benefits (health, dental

vision insurance

Life insurance

401(k)

Job summary

Courtesy Automotive Group in Phoenix, AZ, is seeking an Automotive Billing Clerk to join our team. This full-time, hourly position focuses on accurate and timely processing of financial transactions related to vehicle sales and services.

You will collaborate with Sales and Finance, initiate payoff checks each morning, manage titles and dealer paperwork, and support a smooth billing workflow. We offer competitive pay, PTO, benefits, and a values-driven family atmosphere committed to integrity and

Qualifications

• Must have proven experience as a Biller in the automotive industry.
• Strong understanding of billing processes and financial transactions.
• Detail-oriented with excellent organizational and multitasking abilities.
• Effective communication skills, both verbal and written.
• Experience with billing software.
• CDK Global experience preferred.
• Willing to submit to pre-employment drug screen and background check.
• Valid driver's license and clean driving record.

Responsibilities

• Promptly initiate and process payoff checks each morning.
• Coordinate with the finance department to gather necessary information related to car deals.
• Streamline information exchanges with the accounting team through effective communication.
• Regularly review and address car deals pending in accounting after a predetermined amount of time.
• Ensure the accuracy of the inventory schedule and submit Journal Vouchers to the CFO before posting.
• Accurately process and post car deals according to established procedures.
• Retrieve car contracts for review and approval by the business manager.
• Provide title work to title clerks for processing in the automotive sector.
• Gather copies of all after-market products related to car sales and deliver them to the appropriate people.
• Confirm proper setup of check requests within each car deal and maintain a copy for record-keeping.
• Scan and upload car deals into online software for documentation and archival purposes.
• Record relevant notes for any car deals requiring attention or flagged issues.
• Review CAC deals to ensure fund availability before posting.
• Submit dealership fleet title work to the designated dealership business manager.
• Complete all necessary tasks for each car deal by going through the checklist, providing sign-off as required.
• Regularly review and maintain the cleanliness of schedules in the automotive sector.
• Process and issue sales lead checks to relevant recipients in the car sales industry.
• Communicate schedule notes to business managers in the automotive sector for awareness and action.
• Run a commercial vendor inventory management report related to car sales and address any identified discrepancies.
• Prepare and submit a monthly sales tax report by a specified date, turning it into the business manager.

Skills

Billing processes

Attention to detail

Communication skills

Billing software proficiency

Tools

CDK Global

Job description

Position: Automotive Billing Clerk

Employment: Full-time, hourly

Location: Phoenix, AZ

Start Date: ASAP

About Us:

Courtesy Automotive Group is a family owned and operated business since 1955. At Courtesy, we are more than just a dealership – we are a trusted automotive partner dedicated to providing an exceptional experience to our customers. With a proud legacy spanning several decades, we are committed to delivering excellence in every aspect of the automotive journey. We believe in transparency, customer satisfaction, and fostering a positive environment for both our team members and clients.

Position Overview:

Courtesy Chevrolet, a Courtesy Automotive Group dealership, is seeking an Automotive Billing Clerk to join our team. You will play a crucial role in ensuring the accurate and timely processing of financial transactions related to vehicle sales and services. You will collaborate with various departments, including Sales and Finance, to support a seamless billing process and contribute to the overall efficiency of the dealership. Responsibilities include, but are not limited to the following below, as well as other responsibilities as needed.

Key Responsibilities:

• Promptly initiate and process payoff checks each morning.
• Coordinate with the finance department to gather necessary information related to car deals.
• Streamline information exchanges with the accounting team through effective communication.
• Regularly review and address car deals pending in accounting after a predetermined amount of time.
• Ensure the accuracy of the inventory schedule and submit Journal Vouchers to the CFO before posting.
• Accurately process and post car deals according to established procedures.
• Retrieve car contracts for review and approval by the business manager.
• Provide title work to title clerks for processing in the automotive sector.
• Gather copies of all after-market products related to car sales and deliver them to the appropriate people.
• Confirm proper setup of check requests within each car deal and maintain a copy for record-keeping.
• Scan and upload car deals into online software for documentation and archival purposes.
• Record relevant notes for any car deals requiring attention or flagged issues.
• Review Customer Acquisition Cost (CAC) deals to ensure fund availability before posting.
• Submit dealership fleet title work to the designated dealership business manager.
• Complete all necessary tasks for each car deal by going through the checklist, providing sign-off as required.
• Regularly review and maintain the cleanliness of schedules in the automotive sector.
• Process and issue sales lead checks to relevant recipients in the car sales industry.
• Communicate schedule notes to business managers in the automotive sector for awareness and action.
• Run a commercial vendor inventory management report related to car sales and address any identified discrepancies.
• Prepare and submit a monthly sales tax report by a specified date, turning it into the business manager.

Qualifications:

• Proven experience as a Biller, automotive industry experience required.
• Strong understanding of billing processes and financial transactions.
• Detail-oriented with excellent organizational and multitasking abilities.
• Effective communication skills, both verbal and written.
• Proficient in relevant software applications for billing and invoicing.
• Experience with CDK Global is preferred.
• Willing to submit to pre-employment drug screen and background check.
• Valid driver's license and clean driving record.

What We Have To Offer:

• Competitive compensation.
• PTO and sick time.
• Employee discounts.
• Comprehensive benefits such as health, dental, and vision insurance.
• Company sponsored life insurance.
• 401(k) retirement savings plan.
• Opportunities for career growth and advancement.
• Values-driven culture built on professionalism, integrity, and a fun family atmosphere.
• $23 -$27 hr

Courtesy Automotive Group is an equal opportunity employer and maintains a drug and alcohol-free workplace. We committed to fostering an inclusive workplace where all individuals are valued, respected, and provided with equal opportunities for growth, regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.