Automotive Administrative Assistant — Fast-Paced & Collaborative

Jack Madden Ford; Franklin, Northern (MA, KY); Hybrid; USD 21,000 - 28,000; Full time

Benefits offered by this job

Weekly pay

Fast-paced environment

Valuable experience

Job summary

Franklin Ford in Franklin, MA is seeking an Administrative Assistant to support daily office operations within our automotive dealership. You will manage incoming communications, maintain records, and assist with paperwork for the sales and service teams to keep operations running smoothly.

Ideal candidates demonstrate strong organizational skills, attention to detail, and the ability to work independently in a fast-paced setting.

Qualifications

• High school diploma or equivalent; additional qualifications are a plus.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Previous experience in an administrative role, preferably within the automotive industry, is beneficial.
• Attention to detail and a proactive attitude.

Responsibilities

• Manage incoming calls, emails, and correspondence efficiently.
• General office support involving filing and data entry.
• Organize and maintain physical and electronic files related to automotive operations.
• Support the sales and service teams by coordinating paperwork and customer records.
• Answer inbound phone calls and direct calls to the appropriate department.
• File vehicle, parts and service records as needed.
• Prepare reports and documentation as needed for management review.
• Maintain office supplies and liaise with vendors and suppliers.
• Perform other administrative duties to help the dealership run smoothly.

Job description

Franklin Ford in Franklin, MA is seeking an Administrative Assistant to support daily office operations within our automotive dealership. You will manage incoming communications, maintain records, and assist with paperwork for the sales and service teams to keep operations running smoothly.

Ideal candidates demonstrate strong organizational skills, attention to detail, and the ability to work independently in a fast-paced setting.