Automation Specialist

CrewBloom; United States; Remote; USD 100,000 - 150,000; Full time

Benefits offered by this job

Dynamic team culture

Growth opportunities

Impactful work

Job summary

CrewBloom is seeking an AI Automation Specialist to design, build, and optimize AI-powered workflows that cut manual work and accelerate outcomes across sales, recruiting, and client success.

Your success is measured by time saved and measurable business impact, not activity, with automations deployed at scale and documented for easy adoption. Join a team delivering rapid, systematic automation at CrewBloom.

Qualifications

• Design, build, and deploy AI automations to replace manual work.
• Experience with automation platforms and AI tools.
• Strong communication to translate business needs into automation.

Responsibilities

• Design, build, and deploy 10–15 high-impact AI automations each month.
• Replace manual processes with scalable AI-powered workflows across teams.
• Own the full automation lifecycle from discovery to maintenance.
• Monitor workflow performance and improve reliability, speed, and cost efficiency.
• Collaborate with cross-functional teams to translate business needs into automation solutions.
• Create well-documented, scalable, reusable solutions used by end users.
• Ensure automations remain stable, secure, and low maintenance.

Skills

Systems thinking

Automation design

Cross-functional collaboration

Process optimization

Fast delivery

Tools

Zapier

Make (Integromat)

n8n

OpenAI API

HubSpot

Salesforce

Workable

Airtable

Google Sheets

Job description

This is not a task-based automation role.

We’re hiring an AI Automation Specialist to design, build, and optimize AI-powered workflows that eliminate manual work, increase speed, and drive measurable business outcomes across sales, recruiting, and client success.

Your success is not measured by activity. It’s measured by time saved, revenue enabled, and workflows deployed at scale.

Key Responsibilities

• Design, build, and deploy 10–15 high-impact AI automations each month.
• Replace manual processes with scalable AI-powered workflows across sales, recruitment, operations, and client success.
• Own the full automation lifecycle- from discovery and design to deployment, optimization, documentation, and maintenance.
• Monitor workflow performance and continuously improve reliability, speed, cost efficiency, and business impact.
• Collaborate with cross-functional teams to understand their processes, identify pain points, and translate business needs into automation solutions.
• Create systems that are easy to adopt, well-documented, and actively used by end users.
• Ensure automations remain stable, scalable, secure, and low maintenance.

Key Performance Indicators (KPIs)

• 10–15 production-ready automations deployed per month
• Reduction in manual work and hours saved
• Workflow adoption and active usage rates
• Business impact (e.g., meetings booked, response rates, conversions, or other measurable outcomes)
• System reliability, accuracy, uptime, and cost efficiency

What Great Looks Like

• Thinks in systems rather than individual tasks.
• Identifies opportunities to automate before being asked.
• Delivers quickly, tests often, and continuously iterates based on results.
• Prioritizes business impact over automation volume.
• Builds solutions that are scalable, maintainable, and reusable across teams and clients.
• Communicates technical solutions in a way that non-technical stakeholders can easily understand.

Preferred Tools & Technologies

• Automation: Zapier, Make (Integromat), n8n
• AI Platforms: OpenAI, Claude
• CRM & ATS: HubSpot, Salesforce, Workable
• Data & Operations: Airtable, Google Sheets

Minimum Technical and Work Environment Requirements:

• Internet Connection:
• Primary internet connection with a minimum speed of15 Mbps.
• Backup internet connection with at least10 Mbps.
• Backup connection must be capable of supporting work during a power outage.
• Primary Device:
• Desktop or laptop equipped with at least:
• Intel Core i5 (8th generation or newer),Intel Core i3 (10th generation or newer),AMD Ryzen 5, or an equivalent processor.
• A minimum of8 GB RAM.
• Backup Device:
• Must meet or exceed the performance of anIntel Core i3processor.
• Must be functional during power interruptions.
• A functioningwebcam.
• Anoise-canceling USB headset.
• Aquiet, dedicated home office space.
• Peripherals and Workspace:Asmartphonefor communication and verification

Benefits

• Join Our Dynamic Team:Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
• Embrace the Opportunities:Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
• Limitless Career G applies to…