Automation Projects Coordinator — Growth & Training

Thermo Systems LLC.; Port Washington (WI); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Annual bonus

401(k) match

Medical, dental, vision

Paid time off

Tuition reimbursement

Training opportunities

Complex automation projects

Collaborative culture

Job summary

Thermo Systems LLC is seeking a Project Coordinator to support automation and control system projects by coordinating meetings, documentation, and communication across Engineering, Procurement, Field/Operations, and customers.

You will maintain schedules, track risks, and support Stage-Gate processes, with a focus on accurate reporting and efficient project execution. A bachelor’s degree or equivalent experience is preferred, along with strong organization and MS Office proficiency.

Qualifications

• Bachelor's degree in business, engineering, construction management, operations, or related field preferred.
• Equivalent practical experience will be considered in lieu of a degree.
• Familiarity with basic project management concepts (scope, schedule, cost, risk, and change control) is a plus.

Responsibilities

• Coordinate internal and customer meetings including agendas, notes, action items, and follow-ups.
• Maintain stakeholder lists and support project communication plans.
• Serve as a coordination point across Engineering, Procurement, Field/Operations, subcontractors, and customers.
• Ensure timely follow-through on project updates, deliverables, and communications.
• Support Project Managers in executing Thermo Systems’ Stage-Gate model.
• Maintain and organize project documentation, Gate artifacts, and approval records.
• Ensure proper version control, configuration management, and audit readiness.
• Track Gate readiness and escalate risks to schedule adherence.
• Maintain project schedules, milestone trackers, and look-ahead plans.
• Track action items, deliverables, and dependencies with clear ownership and deadlines.
• Prepare recurring status updates, dashboards, and PMO reporting.
• Support cost tracking, PO logs, invoice routing, and basic budget visibility.
• Track change requests, including documentation and approval workflows.
• Maintain risk registers and support mitigation tracking.
• Track project issues, decisions, and lessons learned.
• Support procurement activities including RFQs, quote tracking, and submittal logs.
• Assist with vendor and subcontractor coordination, including documentation and onboarding requirements.
• Track delivery schedules and follow up on vendor commitments.
• Assist with QA/QC documentation, inspections, test records, and punch lists.
• Support project closeout including as-builts, O&M manuals, training records, and final deliverables.
• Contribute to lessons learned and continuous improvement efforts.
• Provide feedback to PMO on process and template improvements.

Skills

Organizational skills

Communication skills

Detail oriented

Independent with teamwork

MS Office proficiency

Education

Bachelor's degree in business, engineering, construction management, operations, or related field

Equivalent practical experience in lieu of a degree

Tools

MS Project

Smartsheet

SharePoint

Teams

Jira

Job description

Thermo Systems LLC is seeking a Project Coordinator to support automation and control system projects by coordinating meetings, documentation, and communication across Engineering, Procurement, Field/Operations, and customers.

You will maintain schedules, track risks, and support Stage-Gate processes, with a focus on accurate reporting and efficient project execution. A bachelor’s degree or equivalent experience is preferred, along with strong organization and MS Office proficiency.