Automation Projects Coordinator

Thermo Systems LLC; Eagle Mountain (UT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Annual bonus

401(k) with company match

Medical, dental, vision coverage

Paid time off

Tuition reimbursement

Technical training opportunities

Exposure to complex automation proj.

Collaborative culture

Job summary

Thermo Systems LLC is seeking a Project Coordinator to support automation and control system integration projects. The role centralizes coordination across Engineering, Procurement, Field/Operations, and customers, ensuring accurate documentation and timely communications.

You will assist PMs, manage stage-gate artifacts, and help maintain schedules and reporting. The position emphasizes collaboration, adherence to PMO processes, and proactive risk management in a dynamic automation environment.

Qualifications

• 0–5 years of experience in project coordination, project administration, or operations support.
• Bachelor’s degree preferred; equivalent practical experience considered.
• Familiarity with basic project management concepts (scope, schedule, cost, risk, and change control).

Responsibilities

• Coordinate internal and customer meetings, agendas, notes, actions, and follow-ups.
• Maintain stakeholder lists and support project communication plans.
• Serve as a coordination point across Engineering, Procurement, Field/Operations, and customers.
• Ensure timely follow-through on updates, deliverables, and communications.
• Support Stage-Gate execution and maintain documentation and approvals.
• Track schedules, milestones, and look-ahead plans.
• Prepare status updates, dashboards, and PMO reporting.
• Support procurement activities including RFQs and submittal logs.
• Assist with vendor coordination and onboarding requirements.
• Contribute to QA/QC, closeout, and lessons learned.

Skills

Organizational skills

Communication skills

Attention to detail

Independent work

Microsoft Office

MS Project

Smartsheet

SharePoint

Teams

Jira

Learn internal systems

Education

Bachelor’s degree

Tools

MS Project

Smartsheet

SharePoint

Teams

Jira

Job description

Thermo Systems LLC is seeking a Project Coordinator to support automation and control system integration projects. The role centralizes coordination across Engineering, Procurement, Field/Operations, and customers, ensuring accurate documentation and timely communications.

You will assist PMs, manage stage-gate artifacts, and help maintain schedules and reporting. The position emphasizes collaboration, adherence to PMO processes, and proactive risk management in a dynamic automation environment.