Auto Auction Administrative Coordinator

AAAG-NEVADA LLC; North Las Vegas (NV); On-site; USD 51,577,000 - 63,039,000; Full time

Benefits offered by this job

Full benefits package

Matching 401(k)

Paid time off

Paid holidays

Job summary

America's Auto Auction in North Las Vegas hiring for an Auction Administrative Coordinator (Fleet Lease). The role focuses on evaluating vehicles consigned by commercial customers, verifying condition reports, and recommending timely repairs to maximize value.

Responsibilities include coordinating vehicle reconditioning, communicating with accounts, prepping vehicles for sale, and ensuring data privacy. Entry-level-friendly, with room for growth in a growing international auction company.

Qualifications

• High school diploma or equivalent required.
• Valid driver's license and good driving record.
• Auction, automotive, fleet, logistics, or related vehicle coordination experience preferred.

Responsibilities

• Evaluate and verify vehicles consigned by commercial customers.
• Verify vehicle condition reports for accuracy and communicate shortfalls to management.
• Recommend value-added repairs and build timely estimates for accounts.
• Ensure pricing for repairs meets account thresholds before proceeding.
• Move vehicles through reconditioning (Body, Mechanical, Detail) for sale.
• Prepare and designate disclosures per guidelines.
• Communicate with commercial accounts about conditions and recommendations.
• Prepare vehicles for scheduled sale dates and staging for sale within timelines.
• Ensure removal of PII from vehicles and provide professional customer service.

Skills

Organizational skills

Customer service

Multitasking

Problem solving

Computer proficiency

Team player

Education

High school diploma or equivalent

Job description

Description

America's Auto Auction

3038 Losee Road

North Las Vegas, NV 89030

Auto Auction Administrative Coordinator (Fleet Lease)

Growing auto auction company! Auto Auction Administrative Coordinator opening for our Fleet Lease Department!

A strong understanding of vehicles and prior experience in an automotive-related industry is preferred. Relevant experience may include auto auctions, dealerships, rental car companies, collision or body shops, insurance, transportation, logistics, or a related field. Previous administrative experience, particularly when combined with automotive industry experience, is also preferred.

Rewards for Auction Administrative Coordinator (Fleet Lease)

• $18.00 - $22.00 per hour
• Monday - Friday 8-5 schedule
• Full benefits package
• Matching 401(k)
• Paid time off
• Paid holidays
• Growing international auction company
• Career growth potential

Responsibilities of Auction Administrative Coordinator (Fleet Lease)

• Responsible for the evaluation and verification of vehicles consigned by commercial customers.
• Verifies vehicle condition reports for accuracy, making changes when necessary, and communicating shortfalls to management.
• Recommends value added repairs based on the condition and value of consigned vehicles; builds timely, high-quality estimates as identified by commercial account requirements.
• Ensures pricing for repairs are within the thresholds of each account prior to suggesting the repairs.
• Moves vehicles through the reconditioning process including Body, Mechanical, and Detail in preparation for sale.
• Designates vehicle disclosures and conditions based on NAAA and Commercial Account Guidelines
• Responsible for timely and thorough communication with commercial accounts regarding conditions, recommendations, and all matters pertaining to their consignments.
• Designates and ensures vehicles are ready for scheduled sale dates and ensures vehicles are prepped and staged for sale within the required timeline.
• May move and stage vehicles throughout the facility in support of auction operations.
• Ensure removal of all Personally Identifiable Information (PII) from vehicles.
• Deliver customer service in line with company values and standards.
• Communicate professionally with customers, vendors, and internal teams.
• Address customer inquiries and complaints promptly; escalation issues to management as needed.
• Maintain productivity goals and deliver high-quality results within established timeframes.
• Maintain cleanliness and organization in the work area.
• Stay current on industry technologies, tools, and vehicle models.
• Perform additional duties as assigned by management.
• Follow all company and client protocols, compliance requirements, and confidentiality guidelines.

Requirements

Required Skills/Abilities for Auction Administrative Coordinator (Fleet Lease)

• Strong organizational and time-management skills with attention to detail.
• Excellent customer service, communication, and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving and decision-making abilities.
• Proficiency with computers and standard business software applications.
• Self-motivated with the ability to work independently and as part of a team.

Education and Experience for Auction Administrative Coordinator (Fleet Lease)

• High school diploma or equivalent required.
• Valid driver's license with good driving record.
• Must be at least 21 years of age.
• Able to pass pre-employment screening.
• Auction, automotive, fleet, logistics, or related vehicle coordination experience preferred.

Physical Requirements of Auction Administrative Coordinator (Fleet Lease)

• Able to sit and work at a computer for extended periods of time.
• Able to communicate effectively in person, by phone, and electronically.
• Able to use hands and fingers to operate office equipment.
• Able to maintain close vision and adjust focus when reviewing documents or screens.
• Able to work outside on the auction lot in all weather conditions.