Authorization Coordinator

Imsaz; Avondale, Northern (AZ, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Paid time off

Job summary

IMS Care Center in Avondale, AZ is seeking an Authorization Coordinator for our Cardiology Clinic. You will handle verifying eligibility, submitting authorization requests, scheduling, check-in/check-out, and referral management to support patient care.

The role emphasizes excellent customer service, strong communication, and accurate data entry using Athena and standard office software. Competitive benefits accompany a stable, patient-focused environment.

Qualifications

• High School Diploma or GED.
• 1 year of customer service experience.
• Excellent written and verbal communication.
• Familiarity with Athena system and insurance portals a plus.

Responsibilities

• Submit authorization requests for procedures and testing.
• Verify patient eligibility and insurance details.
• Check-in and check-out; schedule appointments and referrals.
• Answer phones within three rings and direct to appropriate staff.
• Maintain front-office cleanliness and professionalism.
• Communicate patient issues to the practice manager.

Skills

Customer service

Communication skills

Phone handling

Organization

Education

High School Diploma or GED

Tools

Athena system

Microsoft Word

Microsoft Excel

Insurance portals

Job description

Headquartered in Phoenix, IMS Care Center is a team of 500 employees and a physician-led organization united through its providers’ commitment to high-quality innovative health care. Each day is a new day for ground-breaking ideas and unparalleled opportunity. Ours is a culture focused on what we can accomplish today, and where it can lead us tomorrow.

IMS Care Center is currently searching for a professional, compassionate and knowledgeable individual to fill the position of Authorization Coordinator in our Cardiology Clinic in Avondale. The Authorization Coordinator will be responsible for a variety of administrative tasks, including verifying eligibility, submitting authorization requests for procedures/testing, check-in and check-out, answering phones, scheduling, and incoming and outgoing referral management. Instill the IMS mission, vision, and values in the work performed.

• Submits authorization requests to insurance for ancillary services performed in the clinic
• Manages ancillary schedules to ensure all tests/procedures are approved to be performed before the patient arrives for testing
• Coordinates and manages physician clinic/procedure schedules with the RFA/Procedure schedulers
• Welcomes patients as they contact the office either personally or by telephone, and explains the services available, payment categories, and billing procedures
• Verifies demographics, referral, and insurance info of new patients and established patients
• Prep a few days before verifying insurance/outstanding liabilities/medical documentation/informing patients of copays and deductibles
• Re-schedules appointments/tests/procedures if needed due to insurance
• Reviews and verifies patient coverage of insurance or other agencies and computes the charges to be paid by the patient
• Answer all incoming calls and route them to the appropriate staff, phones must be answered within 3 rings, and phone ring volume must be turned up to level 5
• Verifies eligibility via insurance portals or by calling insurance
• Provides excellent customer service and assistance to patients of the practice
• Communicates patient’s problem/complaint to the practice manager
• Responsible for the overall cleanliness of the front office

Requirements:

• Previous experience with Athena system is a plus
• Excellent customer service and communication skills
• Excellent communication skills-both written and verbal
• Ability to plan, coordinate, and organize front office tasks and
• Good computer skills and being familiar with Microsoft (Word and Excel)
• Knowledge in Insurance portals a plus

Education

• High School Diploma or GED
• At least 1 year of customer service skills and experience

Joining IMS Care Center is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. Our hope is that each day you’ll uncover a new reason to love what you do. If this sounds like the workplace for you.

You can look forward to a generous compensation package including medical, dental, vision, short-term and long-term disability, life insurance, paid time off and a very lucrative 401K plan.

*IMS Care Center is a tobacco-free work environment

IMS Care Center is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, disability status, sexual orientation, gender identity, age, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Qualifications

Experience

Preferred

Knowledge in Insurance portals a plus

Good computer skills and being familiar with Microsoft (Word and Excel)

Previous experience with Athena system is a plus

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.