Authorization Coordinator

Integrated Medical Services (IMS); Avondale (AZ); On-site; USD 38,000 - 48,000; Full time

Job summary

IMS Care Center in Avondale, AZ is seeking an Authorization Coordinator for our Cardiology Clinic. You will verify eligibility, submit authorization requests, manage referrals, and handle scheduling and front desk duties.

The role emphasizes excellent customer service, accuracy in insurance data, and collaboration with physicians and staff to ensure tests and procedures are approved prior to patient visits.

Qualifications

• Requires excellent written and verbal communication skills.
• Experience handling front desk tasks and scheduling.
• Familiarity with insurance verification and eligibility processes.

Responsibilities

• Submit authorization requests to insurance for clinic procedures.
• Verify patient demographics, insurance, and referrals.
• Coordinate physician schedules with procedure schedulers.

Skills

Customer service

Communication skills

Front office coordination

MS Word

Excel

Athena system

Insurance portals

Education

High School Diploma or GED

Job description

Headquartered in Phoenix, IMS Care Center is a team of 500 employees and a physician‑led organization united through its providers’ commitment to high‑quality innovative health care. Each day is a new day for ground‑breaking ideas and unparalleled opportunity. Ours is a culture focused on what we can accomplish today, and where it can lead us tomorrow.

IMS Care Center is currently searching for a professional, compassionate and knowledgeable individual to fill the position of Authorization Coordinator in our Cardiology Clinic in Avondale. The Authorization Coordinator will be responsible for a variety of administrative tasks, including verifying eligibility, submitting authorization requests for procedures/testing, check‑in and check‑out, answering phones, scheduling, and incoming and outgoing referral management. Instill the IMS mission, vision, and values in the work performed.

• Submits authorization requests to insurance for ancillary services performed in the clinic
• Manages ancillary schedules to ensure all tests/procedures are approved to be performed before the patient arrives for testing
• Coordinates and manages physician clinic/procedure schedules with the RFA/Procedure schedulers
• Welcomes patients as they contact the office either personally or by telephone, and explains the services available, payment categories, and billing procedures
• Verifies demographics, referral, and insurance info of new patients and established patients
• Prep a few days before verifying insurance/outstanding liabilities/medical documentation/informing patients of copays and deductibles
• Re‑schedules appointments/tests/procedures if needed due to insurance
• Reviews and verifies patient coverage of insurance or other agencies and computes the charges to be paid by the patient
• Answer all incoming calls and route them to the appropriate staff, phones must be answered within 3 rings, and phone ring volume must be turned up to level 5
• Verifies eligibility via insurance portals or by calling insurance
• Provides excellent customer service and assistance to patients of the practice
• Communicates patient’s problem/complaint to the practice manager
• Responsible for the overall cleanliness of the front office

Requirements

• Previous experience with Athena system is a plus
• Excellent customer service and communication skills
• Excellent communication skills-both written and verbal
• Ability to plan, coordinate, and organize front office tasks and
• Good computer skills and being familiar with Microsoft (Word and Excel)
• Knowledge in Insurance portals a plus

Education

• High School Diploma or GED
• At least 1 year of customer service skills and experience

Joining IMS Care Center is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. Our hope is that each day you’ll uncover a new reason to love what you do.

You can look forward to a generous compensation package including medical, dental, vision, short‑term and long‑term disability, life insurance, paid time off and a very lucrative 401K plan.

• IMS Care Center is a tobacco‑free work environment

IMS Care Center is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, disability status, sexual orientation, gender identity, age, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.