Austin Office Operations Coordinator

Aurora Energy Research; Austin (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

Aurora Energy Research in Austin, TX is seeking an Operations Assistant to keep the office running smoothly. The role reports to the BIO team and focuses on facilities, vendor management, and day-to-day operations to create a welcoming environment for staff and visitors.

Candidates should have at least two years in admin or facilities roles, strong communication, and proficiency with Microsoft Office. The position offers a collaborative, international culture and opportunities to grow within the

Qualifications

• Minimum of 2 years of experience in administrative support, facilities coordinator, office operations, hospitality, workplace services, or a related field.
• Proactive – a self-starter, comfortable using initiative and working autonomously.
• Excellent coordination, time management and organizational skills; strong attention to detail.
• Experience creating and managing purchase orders, invoices, supplier records, or procurement-related processes.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.

Responsibilities

• Coordinate all aspects relating to the smooth running of the premise and facilities of the Austin HQ, under the direction of the Office Coordinator, BIO Manager, and/or the Regional Director
• Meet and greet clients and visitors to the office, ensure prior clearance and routing in accordance with Company policies
• Manage daily office operations, including supply inventory, kitchen restocking, mail/package handling, and equipment upkeep
• Help to oversee Operations ticketing system and Teams channels, responding promptly to employee requests and prioritizing effectively
• Maintain a secure and safe environment by monitoring visitor access and issuing visitor badges in accordance with company policies
• Identify and help to resolve facilities & workplace maintenance issues through the Company Portal or the use of third-party service providers
• Proactively manage office procurement, kitchen supplies, and catering to ensure staff needs are met
• Manage and cultivate relationships with our suppliers, on-site property management team, TRS building team, and service providers
• Assist BIO Manager in planning and reporting on yearly or quarterly budget for local office activities and purchasing
• Assist the BIO Coordinator with planning & execution of all internal staff social events, offsites and holiday dinners and parties
• Understand, implement, and educate team on correct practices for operational tasks and processes
• Creating and managing Company Purchase Orders (POs), handling vendor invoices, and end-of-month credit card reconciliation
• Collaborate closely with various departments to support administrative needs and facilitate seamless communication within the organization

Skills

Administrative support

Facilities coordination

Office operations

Communication skills

Time management

Autonomous / self-starter

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

Aurora Energy Research in Austin, TX is seeking an Operations Assistant to keep the office running smoothly. The role reports to the BIO team and focuses on facilities, vendor management, and day-to-day operations to create a welcoming environment for staff and visitors.

Candidates should have at least two years in admin or facilities roles, strong communication, and proficiency with Microsoft Office. The position offers a collaborative, international culture and opportunities to grow within the