Auditorium-Community Schools Coordinator

Kodiak Island Borough School District; Kodiak (AK); On-site; USD 66,000 - 81,000; Full time

Job summary

Kodiak Island Borough School District is seeking an Auditorium & Community Schools Coordinator to oversee daily operations of the District Auditorium and Community Schools programs. You will handle scheduling, registrations, invoicing, and stakeholder communications to ensure smooth events and high-quality service.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple projects, vendors, and partners while upholding district policies and customer

Qualifications

• Associate degree and 3 years coordinating events/facilities/operations.
• Experience with invoicing, billing, deposits, and financial reconciliation.
• Excellent written, verbal, and interpersonal communication abilities.

Responsibilities

• Coordinate day-to-day logistical operations of Community Schools, including scheduling, registration, facility assignments, communications, and operational support.
• Manage auditorium operations, performances, assemblies, public events, rentals, and special events for efficient scheduling and execution.
• Develop and publish Community Schools schedules, calendars, facility reservations, registration information, and event communications.
• Coordinate logistical support for instructors by arranging classroom assignments, facility access, equipment needs, and schedules.
• Schedule temporary event staff, volunteers, and on-site support for auditorium events and Community Schools activities.
• Analyze performance and implement process improvements to increase efficiency and customer service.
• Serve as primary customer service contact for participants, instructors, renters, vendors, and the public.
• Prepare promotional materials, catalogs, website updates, newsletters, and public communications.
• Collaborate with District departments and partners to ensure efficient delivery of programs and facilities.
• Monitor usage, participation, and costs; prepare reports supporting budgeting and scheduling.

Skills

Community education logistics

Facility scheduling

Event coordination

Public customer service

Microsoft Office Suite

Education

Associate degree

Bachelor's degree in related field

Tools

Scheduling software

Registration systems

Financial software

Website management tools

Microsoft Office Suite

Job description

Location

DWS

Hours

8 hrs/day, 5 days/week (12 months)

Salary

Salaried Entry Range A $73,718.27 DOE

Reports to

Superintendent or Designee

Supervisory Responsibility

Yes

Position Summary

The Auditorium & Community Schools Coordinator is responsible for the administration and daily operation of the District Auditorium and the logistical coordination of the Community Schools Program. The Coordinator manages facility scheduling, registrations, communications, invoicing, billing, facility access, event logistics, and operational support to ensure efficient delivery of Community Schools programs and successful use of District facilities. The position serves as the primary point of contact for participants, instructors, facility users, community organizations, and the public regarding scheduling, logistics, and operational needs while providing exceptional customer service and support.

Work Year/Schedule

Work schedules follow district administrative calendar. Evening, weekend, and extended hours may be required based on operational needs, deadlines, or district events.

Working Conditions/Physical Demands

Work is performed in a standard office, school, or district facility environment. The employee must be able to sit, stand, and move throughout the workday; operate standard office and technology equipment; and communicate effectively in person and electronically.

The Position requires the ability to occasionally lift and/or move up to 25 pounds, and infrequently, up to 50 pounds. Travel between district sites, including remote locations, may be required.

Terms of Employment

Salary and benefits are established in accordance with the KAP agreement. Employment is governed by district policies, administrative regulations and applicable local, state, and federal laws.

Evaluation

Performance will be evaluated in accordance with district procedures and the KAP agreement.

Confidentiality

The employee is required to maintain strict confidentiality of student, staff, and district information in accordance with applicable laws and district policies.

Equal Employment Opportunity

The District is an equal opportunity employer and does not discriminate in employment or educational programs on the basis of protected status under applicable law.

Other Duties As Assigned

This position description is not intended to be an exhaustive list of all responsibilities. Additional duties may be assigned to support the district operations.

Essential Responsibilities

• Coordinate the day-to-day logistical operations of the Community Schools Program, including scheduling, registration, facility assignments, communications, and operational support.
• Coordinate District auditorium operations, performances, assemblies, concerts, public events, rentals, graduation activities, and special events to ensure efficient scheduling and successful event execution.
• Develop, maintain, and publish Community Schools schedules, program calendars, facility reservations, registration information, and event communications.
• Coordinate logistical support for Community Schools instructors by arranging classroom assignments, facility access, equipment needs, schedules, and operational communications necessary for successful program delivery.
• Coordinate the scheduling of temporary event staff, volunteers, and operational support personnel assigned to auditorium events and Community Schools activities, as directed.
• Analyze operational performance and implement systems and process improvements that increase organizational efficiency, customer service, fiscal responsibility, and operational effectiveness.
• Serve as the District's primary customer service contact for Community Schools participants, instructors, renters, community organizations, vendors, and the public by responding to inquiries, resolving logistical concerns, and coordinating operational needs.
• Coordinate facility scheduling, room reservations, technology needs, custodial services, maintenance support, security, and event logistics for Community Schools programs and District events.
• Coordinate Community Schools registrations, facility use agreements, invoicing, billing, fee collection, deposits, financial reconciliation, and operational records in accordance with District policies and procedures.
• Coordinate facility access, key deployment, security procedures, classroom assignments, furniture setup, equipment logistics, and building access for Community Schools instructors, contractors, participants, and authorized facility users.
• Prepare promotional materials, Community Schools catalogs, website updates, social media announcements, newsletters, and public communications that promote District programming and facility opportunities.
• Collaborate with District departments, schools, municipalities, community organizations, vendors, and partner agencies to ensure efficient delivery of Community Schools programs and successful facility operations.
• Monitor facility usage, program participation, customer feedback, operational costs, and financial records; prepare reports and recommendations supporting budgeting, scheduling, and continuous improvement.
• Ensure compliance with District policies, facility use procedures, insurance requirements, safety regulations, emergency procedures, and applicable federal, state, and local laws governing public facility use.
• Assist with emergency response, facility issues, event problem-solving, customer concerns, and operational decisions while exercising sound judgment and maintaining a professional public image of the District.
• Serve as the on-site District coordinator for auditorium events by implementing emergency response procedures, coordinating communications with District administration and emergency responders as necessary, documenting incidents, and assisting with post-incident follow-up and operational review.
• Foster a culture of professionalism, collaboration, exceptional customer service, accountability, innovation, and continuous improvement throughout Community Schools and auditorium operations.

Essential Skills & Competencies

• Knowledge of community education logistics, facility scheduling, event coordination, and public customer service.
• Strong organizational and project management skills with the ability to coordinate multiple events simultaneously.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to establish positive working relationships with students, families, instructors, community organizations, vendors, renters, and District staff.
• Strong customer service, conflict resolution, and problem-solving abilities.
• Ability to exercise sound judgment and independent decision-making while working within established District policies.
• Knowledge of budgeting, invoicing, billing, cash handling procedures, and financial record keeping.
• Ability to prepare reports, correspondence, promotional materials, and operational communications.
• Proficiency with Microsoft Office Suite, scheduling software, registration systems, financial software, website management tools, and communication platforms.
• Ability to maintain confidentiality and professionalism while representing the District.

Minimum Qualifications

• Associate's degree in Business Administration, Recreation Management, Event Management, Public Administration, Office Administration, or a closely related field; or an equivalent combination of education and progressively responsible experience.
• Three (3) years of experience coordinating events, facilities, customer service operations, community programs, or administrative operations.
• Demonstrated experience coordinating schedules, registrations, logistics, financial transactions, and multiple concurrent projects.
• Experience working with invoicing, billing, purchasing, deposits, and financial reconciliation.
• Demonstrated ability to communicate effectively with diverse stakeholder groups and provide exceptional customer service.
• Proficiency with Microsoft Office Suite and computerized scheduling, registration, and financial systems.
• Valid Alaska driver's license or ability to obtain one within a reasonable period of employment.
• Ability to work evenings, weekends, and flexible hours to support Community Schools programming and District events.

Preferred Qualifications

• Bachelor's degree in Business Administration, Recreation Management, Public Administration, Education, Communications, or a related field.
• Experience coordinating Community Schools, community education, recreation, performing arts, conference centers, or public facility operations.
• Experience working in a public school district or other governmental organization.
• Experience with facility scheduling software, registration systems, financial management systems, and public communications.
• Experience coordinating large public events, community partnerships, and multi-user facility operations.

The Kodiak Island Borough School District is an Equal Opportunity Employer.