Assistant Manager of School Age Care Programs

Applitrack; Elk River (MN); On-site; USD 79,000 - 96,000; Full time

Job summary

Applitrack is seeking an Assistant Manager of School Age Care Programs to oversee coordination, supervision, and delivery of district childcare services within Community Education.

You will support staff hiring, onboarding, and professional learning while ensuring compliance with state guidelines and program standards. The role emphasizes strong customer service and community engagement.

Qualifications

• Experience supervising school-age care programs or related area.
• Experience monitoring revenues and expenses with budgets and narratives.
• Excellent written and verbal communication skills.
• Ability to lead, train, and evaluate staff to maintain state guidelines.

Responsibilities

• Supervise School Age Care Coordinators and program staff, assign work, evaluate performance, and ensure policy compliance.
• Ensure staff deliver high-quality, responsive customer service to families, school personnel, and community members.
• Research community trends to identify growth opportunities and design new program initiatives.
• Draft marketing materials and coordinate promotion strategies; track enrollment and engagement metrics.
• Serve as primary operational contact with district staff, coordinating schedules, facility use, and logistics.
• Develop SOPs and program standards; monitor daily activities for policy compliance and workflow improvements.
• Monitor daily expenditures within the program budget and enforce fiscal controls.
• Participate in Community Education leadership meetings and stay updated on trends.

Skills

Staff supervision

Budget forecasting

Leadership

Communication

Education

Bachelor's or Associate degree in related field

Tools

Google Workspace

Job description

Assistant Manager of School Age Care Programs (8 hours per day; 12 months per year) JobID: 19335

• Position Type: Administration - Non-Licensed/ Assistant Manager of School Age Care Programs
• Date Posted: 9/25/2026
• Location: Community Education
• Date Available: ASAP
• Closing Date: 10/09/2026

Please review complete job description attached to this posting for detailed duties and responsibilities.

Description:

Under the direction of the Assistant Director of Community Education Programs, the Assistant Manager of School Age Care Programs assists in the day-to-day coordination, supervision, and delivery of District school-age care services. This position supports staff hiring, onboarding, professional learning and program oversight; helps ensure compliance with state childcare guidelines and best practices; coordinates program schedules and resources; and collaborates with the Assistant Director of Community Education to maintain high-quality, engaging programming for families and the community.

Job Summary:

• Supervision of Community Education School Age Care Coordinators and program staff. Includes prioritizing and assigning work assignments and schedules; conducting performance evaluations; ensuring staff is trained and compliant with state guidelines; ensuring that employees follow policies and procedures, and maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.
• Ensures that staff is providing best practices in customer service, ensuring staff delivers high-quality, responsive support to participants, families, school personnel, and community members.
• Researches community trends and emerging needs to support the Assistant Director in identifying program growth opportunities. Helps design, coordinate, and execute new program initiatives across the department.
• Coordinates with the Operations Manager and Assistant Director to implement promotional strategies. Drafts marketing materials, press releases, and supplemental advertising for classes, trips, and special events, and helps track engagement and enrollment metrics.
• Serves as a primary School Age Care operational contact with District building staff, coordinating schedules, facility use, and logistics to maintain strong collaborative relationships across shared spaces.
• Supports the Assistant Director in developing operational goals, standard operating procedures, and program standards. Monitors daily activities to maintain compliance with established district policies and state guidelines and suggests workflow improvements.
• Assists the Assistant Director in monitoring and tracking daily expenditures within the program budget. Reviews supply and staffing costs, helps enforce fiscal controls, and processes initial purchase requests for approval.
• Active participant in the Community Education leadership team, facilitating communication between program staff and department staff to resolve daily operational issues and maintain departmental alignment.
• Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of community education; incorporates new developments as appropriate into programs.

Performs other duties of the same or similar nature as assigned.

Qualifications:

• A basic foundation of knowledge and skills in community education and child care management.
• A Bachelor's or Associate degree in a related field is preferred.
• At least 3-5 years of experience supervising school-age care programs, or a related area, is required.
• Possess demonstrated leadership qualities.
• Experience monitoring, prioritizing, and forecasting revenues and expenses using spreadsheets, written narratives, and presentations in a self-sustaining budgetary environment.
• Experience supervising the work of others.
• Proficient in Google Workspace products.
• Must have excellent written and oral communication skills with the ability to communicate effectively to a wide variety of audiences.

Salary:

Grade II, Starts at $87,530.41

Equity Statement:

Equity is one of ISD728's core values and is essential to our goal of putting children first to ensure college and career readiness. A diverse workforce fuels innovation and allows us to better understand, communicate with, and educate our students. ISD728 will not deny anyone the opportunity for training or employment because of sex, race, religion, color, creed, national origin, marital status, age, sexual preference, disability, or status with regard to public assistance.