Audiology Program Operations Analyst

California State University, Chico; San Jose (CA); On-site; USD 64,000 - 69,000; Full time

Job summary

San José State University seeks an AuD Program Analyst to provide administrative, financial, and operational support to the Doctor of Audiology Program. You will assist with budget management, scheduling, purchasing, and records management, and help streamline processes across department operations.

Working independently under limited supervision, you will develop systems to improve communication, workflow, and service. Prior experience in higher education is preferred.

Qualifications

• Ability to communicate professionally and respectfully with faculty, staff, students, applicants, vendors, and campus offices
• Knowledge of office administration, business writing, records management, scheduling, and customer service
• Ability to organize and prioritize multiple assignments, meet deadlines, maintain accurate records, and work independently
• Ability to track and report financial information, identify discrepancies, and follow established procedures
• Ability to develop and maintain systems that improve communication, workflow, and efficiency
• Ability to interpret and apply relevant University, CSU, SJSU, and departmental policies and procedures
• Working knowledge of Microsoft Office, especially Excel and Word, and Google Workspace, including Gmail and Calendar
• Ability to maintain confidentiality and establish effective working relationships in a diverse environment
• Ability to learn basic audiology terminology and the structure of a Doctor of Audiology program
• General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices

Responsibilities

• Coordinate daily office operations, maintain records and calendars, respond to University requests, update website content, and assist with program, accreditation, student, faculty, and alumni reports
• Monitor departmental budgets and accounts; prepare financial reports and projections; process purchasing, invoices, grant expenditures, travel requests, and reimbursements
• Coordinate faculty assignments, course and room scheduling, appointments, evaluations, faculty affairs, and faculty and staff recruitment activities
• Coordinate room reservations, facilities requests, equipment records, office supplies, student lockers, and shared department spaces
• Plan and support program events, orientations, ceremonies, accreditation visits, outreach activities, student equipment processes, and Student Assistant assignments

Skills

Professional communication

Office administration

Records management

Budget tracking

Scheduling

Customer service

Independent work

Policy interpretation

Adaptability

Confidentiality

Education

Bachelor's degree or equivalent training

Tools

Microsoft Office

Excel

Word

Google Workspace

Job description

San José State University seeks an AuD Program Analyst to provide administrative, financial, and operational support to the Doctor of Audiology Program. You will assist with budget management, scheduling, purchasing, and records management, and help streamline processes across department operations.

Working independently under limited supervision, you will develop systems to improve communication, workflow, and service. Prior experience in higher education is preferred.