Attorney Support Assistant

Weil, Gotshal & Manges LLP; Washington (District of Columbia); On-site; USD 90,000 - 110,000; Full time

Job summary

Weil, Gotshal & Manges LLP in Washington, DC, is seeking a senior administrative assistant to provide attorneys and clients with advanced calendar management, travel coordination, meetings and conference calls, and heavy phone support. The role requires 5+ years in a law firm support role, confidentiality, and strong MS Office skills.

You will manage calendars, assist with time entry, document preparation, client billing, and engagement letters.

Qualifications

• 5+ years of experience in a support capacity within a law firm or similar environment.
• Ability to maintain confidentiality.
• Strong initiative; ability to exercise sound judgment and work independently for attorneys.
• Excellent interpersonal and presentation skills with attention to detail.
• Strong administrative and organizational skills; prioritizes tasks.
• Excellent written and oral communication; works under pressure.
• Team player; supports colleagues in a fast-paced setting.
• Knowledge of Big Law or legal environment is preferred.
• Proficiency in Word, Excel and PowerPoint.
• Willingness to learn new technology and share knowledge.

Responsibilities

• Coordinate complex, senior-level internal/external meetings and conference calls.
• Handle a high volume of phone calls.
• Respond and follow up on client requests.
• Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
• Coordinate a high volume of domestic and international travel arrangements and process business requests.
• Proofread and revise documents as requested.
• Enter attorney’s time via InTapp and Elite 3E.
• Create, revise and format legal documents, spreadsheets and presentations.
• Coordinate client monthly billing.
• Open new matters and coordinate engagement letters, conflicts and matter management.
• Conduct internet research as directed by attorneys.
• Establish and maintain paper and electronic files.
• Interface and establish ongoing positive business relationships with clients.
• Any additional responsibilities as required by management.

Skills

Legal support experience

Confidentiality

Time management

Interpersonal skills

Organizational skills

Communication skills

Team player

MS Office proficiency

Learning new technology

Self-starter

Time-entry systems

Tools

Word

Excel

PowerPoint

Job description

This position will provide our attorneys and clients with a superior level of technical and administrative support. Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction.

Primary Responsibilities and/or Essential functions:

• Coordinate complex, senior-level internal/external meetings and conference calls.
• Handle a high volume of phone calls.
• Respond and follow up on client requests.
• Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
• Coordinate a high volume of domestic and international travel arrangements and process business requests.
• Proofread and make revisions to documents as requested.
• Enter attorney’s time via InTapp and Elite 3E.
• Create, revise and format legal documents, spreadsheets and presentations.
• Coordinate client monthly billing.
• Open new matters and coordinate engagement letters, conflicts and matter management.
• Conduct internet research as directed by attorneys.
• Establish and maintain paper and electronic files.
• Interface and establish ongoing positive business relationships with clients.
• Any additional responsibilities as required by management.

Knowledge, Skills & Abilities:

• 5+ years of experience in a support capacity within a law firm, other legal or similar environment.
• Ability to maintain confidentiality.
• Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
• Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.
• Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.
• Excellent written and oral presentation skills; strong attention to detail.
• Team player; work well under pressure.
• Knowledge of Big Law or legal highly preferred.
• Demonstrate proficiency in all basic, advanced and legal specific applications.
• Proficiency in Word, Excel and PowerPoint.
• Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.
• Self-starter who can manage competing priorities.

Education/Certifications:

Estimated hourly rate for this position is $49.45 - $60.43 ($90,000 - $110,000 annually). This position is overtime and bonus eligible. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national ...