Coordinator, Human Resources

Weil, Gotshal & Manges LLP; Palo Alto (CA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Disability coverage

Life insurance

401K plan

Paid time off

Job summary

Weil, Gotshal & Manges LLP seeks a Coordinator, Human Resources to support learning and development for San Francisco and Silicon Valley administrative staff. The role handles onboarding, employee records, HR system changes, and training programs, working with HR and Recruiting teams.

Strong confidentiality, attention to detail, and collaboration are essential in this fast-paced law firm environment. This position offers exposure to a broad HR scope within a premier legal practice and ongoing

Qualifications

• 3+ years HR experience in a fast-paced professional services environment, big law preferred.
• Experience with Workday is required.
• Maintain confidentiality and handle sensitive information discreetly.
• Strong attention to detail and organizational/time management skills.
• Excellent written and verbal communication, with strong interpersonal skills.
• Able to work collaboratively and independently with minimal supervision.
• Ability to gather, interpret, analyze and present information clearly.

Responsibilities

• Handles day-to-day HR tasks including visits, meetings, invoices, and filing.
• Assists with onboarding, orientation, off-boarding, and records maintenance.
• Processes HR data changes (hires, terminations, changes, PTO, etc.).
• Responds to employment verification requests and routine questions.
• Administers training seminars, liaises with external vendors, and tracks progress.
• Manages the Learning Management System and internal learning pages.
• Supports design and development of talent programs and initiatives.
• Performs data analysis and reporting as needed.

Skills

HR experience

Discretion & confidentiality

Communication skills

Time management

Collaboration

Data interpretation

Education

Bachelor's degree or equivalent experience

Tools

Workday

Microsoft Office

Job description

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

The Coordinator, Human Resources provides support with daily human resources activities/operations, with an emphasis on learning and development, for San Francisco and Silicon Valley administrative staff.

Primary Responsibilities and/or Essential functions:

• Handles day-to-day administrative tasks for the HR team, including but not limited to phone calls, mail, meeting logistics, invoices, expenses reports, scanning and filing.
• Assists with on-boarding, new hire orientation, off-boarding, and maintains employee records.
• Processes data changes in HR Systems related to employee lifecycle (hires, terminations, job changes, organizational updates, personnel changes, PTO, Jury Duty, etc.) and contingent workers.
• Responds to employment verification requests and routine employee questions.
• Administers business skills training seminars, workshops and on-demand courses, including promotion, communication, and tracking. Liaises with external learning vendors.
• Manages the LMS and internal Weil Center for Professional Learning web page.
• Assists with the design and development of talent development programs and initiatives.
• Conducts research, data analysis and reporting as needed.
• Assists with HR and Recruiting programs and events.
• Assists Human Resources Manager, Recruiting Manager and Director of Administration with related projects as needed.
• Any additional responsibilities as required by management.

Knowledge, Skills & Abilities:

• 3+ years HR experience working in a fast-paced professional services environment. Big law preferred.
• Experience with Workday required.
• Ability to work discreetly and maintain confidentiality.
• Strong attention to detail and excellent organizational and time management skills.
• Excellent communication (written, verbal, and listening), interpersonal and problem-solving skills.
• Ability to work collaboratively and independently with minimal supervision or direction.
• Ability to gather, interpret, analyze and present information clearly and cogently.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).

Education/Certifications:

• Bachelor’s degree or equivalent experience required.

Estimated hourly rate is $43.95 - $49.45 ($80,000- $90,000 annually). This position is overtime and bonus eligible. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual’s skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.