Legal Assistant | Orlando

Shutts & Bowen LLP; Orlando (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Shutts & Bowen LLP in Orlando, Florida, seeks a Legal Assistant to join our team. You will draft, review, and proofread real estate contracts and leases, prepare for closings, manage calendars, handle client billing, and organize documents with strict confidentiality.

The role emphasizes accuracy, collaboration, and timely communication. Ideal candidates have professional services/EA experience, strong MS Office skills, and the ability to adapt to changing priorities.

Qualifications

• Experience in professional services and executive assistance is strongly desired.
• Billing experience including electronic billing is preferred.
• Strong typing, grammar, spelling, and communication skills.
• Flexibility to handle changing assignments and priorities.
• Working knowledge of Microsoft Office applications.
• Attention to detail and organizational skills.
• Overtime availability as needed.

Responsibilities

• Draft, review, and proofread legal documents and contracts.
• Assist attorneys in preparing for closings and gather documentation.
• Manage document processing for accuracy and completeness.
• Schedule and maintain attorneys' calendars.
• Handle monthly client billing and prebills.
• Prepare attorneys' expense reports and vendor payments.
• Open new matters and perform client conflict checks.
• Organize files and support off-site storage preparation.
• Print and organize documents from multiple formats.
• Answer calls and relay messages.
• Arrange video conferencing with Zoom and Teams.
• Promote productivity and teamwork.
• Maintain confidentiality of firm and client information.
• Other duties as assigned.

Skills

Communication

Attention to detail

Organization

Time management

Team collaboration

Professionalism

Proactive

Education

Executive assistant experience

Tools

Microsoft Office

Billing systems

Job description

Shutts & Bowen LLP, a leading Florida law firm, seeks a Legal Assistant to join our team in Orlando, Florida.

Essential Functions

• Draft and review real estate contracts, leases, and other legal documents.
• Assist attorneys in preparing for closings, including gathering necessary documentation.
• Create, edit, spell check, and proofread work products following the Firm's established document processing methods and procedures to ensure accuracy and completeness.
• Schedule and maintain attorneys' calendars.
• Handles monthly client billing (paper and electronic billing). Review billing prebills for accuracy and completeness. Performs client, matter, and narrative edits.
• Prepares attorneys' expense reports; prepares payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.
• Opens new matters and generates client conflict checks.
• Sets up and maintains attorneys' work paper and electronic files, including daily and regular filing.
• Index and prepare files for off-site storage.
• Print and organize various documents received in multiple formats, including emails and attachments.
• Answer the telephone and accurately take and relay messages, as requested.
• Arrange for video conferencing including Zoom and Teams.
• Actively seek to maximize productivity and promote teamwork.
• Assume responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
• Other duties and projects assigned.

Required Skills/Abilities

• Respond to client requests under attorney's direction in a professional manner.
• Identifies and responds to client issues/problems in a timely manner and seeks feedback/follow-up as appropriate.
• Ability to work both independently and effectively with coworkers in a collaborative environment.
• Demonstrates dedication to producing quality work product.
• Attention to detail when completing work assignments.
• Organizes and prioritizes workload appropriately.
• Cooperates and demonstrates flexibility when facing change.
• Excellent written and verbal communication skills.
• Takes initiative beyond routine responsibility.

Education And Experience

• Professional services and executive assistant experience strongly desired.
• Billing experience, including electronic billing, is preferred.
• Flexible and the ability to deal well with changing assignments and priorities.
• Working knowledge of Microsoft Office applications.
• Strong typing skills, excellent grammar, spelling, punctuation, and communication skills.
• Attention to detail and good organizational and analytical skills.
• Flexibility for overtime, as needed.

Physical Demands

• Ability to perform the essential functions of the role with or without reasonable accommodation.
• Prolong periods of sitting and working on a computer.
• Occasional standing, walking and movement within an office environment.
• May occasionally lift or move items up to ten pounds.

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

Shutts & Bowen is an Equal Opportunity Employer.