Attendance Tracker

Equus Workforce Solutions; Milwaukee (WI); On-site; USD 32,000 - 52,000; Full time

Job summary

Equus Workforce Solutions is seeking an Attendance Tracker to maintain accurate attendance records, conduct outreach to internship sites and employers, and support operations reporting. The role requires strong attention to detail, confidentiality, and proficiency with MS Office.

You will enter data, verify records, generate summaries, and help with process improvements while supporting the Operations Supervisor and team in a collaborative environment.

Qualifications

• High school diploma or GED required.
• 1–2 years clerical/administrative experience preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams).
• Strong organizational and data-entry skills; ability to protect confidential information.

Responsibilities

• Enter and maintain data in State and internal systems.
• Outreach to sites and stakeholders for attendance information.
• Verify attendance records for accuracy and completeness.
• Generate reports and provide findings to supervisor.
• Maintain and summarize attendance activity trends.

Skills

Attention to detail

Organizational skills

Professional communication

Data entry accuracy

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Company Description We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers and community, and partner sites.

Job Description The Attendance Tracker is responsible for maintaining accurate attendance records, conducting outreach to verify attendance and participation, and supporting operational reporting and document management activities. This role requires strong attention to detail, organizational skills, and the ability to handle confidential information in a professional manner.

• Accurately enter and maintain data within State and internal tracking systems.
• Conduct outreach to internship sites, employers, businesses, clients, and other stakeholders to obtain attendance information and supporting documentation.
• Verify attendance records and participation documentation for accuracy and completeness.
• Generate reports, perform basic data analysis, and provide findings and recommendations to the Operations Supervisor and team.
• Maintain accurate attendance records and prepare summary reports on attendance activity and trends.
• Review scanned documents for quality, accuracy, completeness, and readability, ensuring records are stored in the appropriate file locations according to State guidelines and scanning protocols.
• Perform quality assurance reviews by validating document classifications, scan codes, and file locations.
• Scan, index, and validate documentation to ensure compliance with recordkeeping standards.
• Develop and document best practices, workflows, and process improvements for the Operations Supervisor and team.
• Assist with training team members on established procedures and best practices as needed.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED required.
• One to two years of clerical, administrative, or office support experience preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent interpersonal skills and the ability to communicate professionally with internal and external stakeholders.
• Strong written and verbal communication skills, including grammar, spelling, and data entry accuracy.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and commitment to data accuracy and quality control.

Preferred

• Experience with attendance tracking, record management, or document processing.
• Ability to analyze data and identify trends, discrepancies, or process improvement opportunities.
• Demonstrated ability to work independently while contributing effectively to a team environment.

Additional Information

This Job Description is not intended to be all inclusive. Therefore, the employee may be requested to perform other reasonable duties as assigned by the immediate supervisor or other management as required.

The Company reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.