Attendance Secretary- High School

Oxford Area School District-Pto, Inc.; Maple Grove (PA); On-site; USD 32,000 - 42,000; Full time

Job summary

Oxford Area High School is seeking a dedicated Attendance Secretary to manage accurate attendance records and support student success. This full-time role serves as the primary contact for attendance inquiries from students, parents, and staff, ensuring compliance with district policies and FERPA confidentiality.

The Attendance Secretary will process daily attendances, coordinate with administration and counseling staff, and assist with enrollment and withdrawal records, while maintaining

Qualifications

• High school diploma or equivalent (preferred additional training in admin).
• Proven experience in an administrative/secretarial role, preferably in an educational setting.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with office software (word processing, spreadsheets).
• Familiarity with student information systems and attendance tracking is a plus.
• Ability to collaborate with students, parents, and staff in a school environment.

Responsibilities

• Maintain accurate attendance records for all students in compliance with district/state regulations.
• Process daily attendance reports and follow up on unexcused absences, tardies, and early dismissals.
• Communicate with parents, guardians, and staff regarding attendance issues and notifications of absences.
• Assist in attendance improvement initiatives and programs.
• Coordinate and maintain records for tardiness and early dismissals; document follow-ups.
• Collaborate with administration and counseling staff to address attendance concerns.
• Support enrollment and withdrawal processes by maintaining attendance records.
• Prepare and distribute attendance-related reports as required.
• Assist with other clerical duties to support the high school office.
• Maintain confidentiality of student information per FERPA and district policies.

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Student information systems

Job description

Summary

We are seeking a dedicated and organized individual to serve as the Attendance Secretary at Oxford Area High School. This full-time position is essential in maintaining accurate attendance records, supporting student success, and ensuring compliance with district policies and regulations. The Attendance Secretary will serve as a key point of contact for students, parents, and staff regarding attendance-related inquiries and issues.

Responsibilities

• Maintain accurate and up-to-date attendance records for all students, ensuring compliance with district and state regulations.
• Process daily attendance reports and follow up on unexcused absences, tardies, and early dismissals.
• Communicate with parents, guardians, and staff regarding attendance issues, including notifications of absences and the importance of regular attendance.
• Assist in the development and implementation of attendance improvement initiatives and programs.
• Coordinate and maintain records for student tardiness and early dismissals, including documentation and follow-up procedures.
• Collaborate with school administration and counseling staff to address attendance-related concerns and support student needs.
• Support the enrollment and withdrawal processes by maintaining accurate student attendance records.
• Prepare and distribute attendance-related reports as required by administration.
• Assist with other clerical duties as needed to support the overall operations of the high school office.
• Maintain confidentiality of student information in accordance with FERPA and school district policies.

Requirements

• High school diploma or equivalent; additional education or training in office administration or a related field is preferred.
• Proven experience in an administrative or secretarial role, preferably in an educational setting.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficiency in using office software, including word processing and spreadsheet applications.
• Familiarity with student information systems and attendance tracking software is a plus.
• Ability to work collaboratively with students, parents, and staff in a school environment.
• Strong attention to detail and accuracy in record-keeping.
• Commitment to maintaining confidentiality and professionalism at all times.
• Ability to work independently and as part of a team in a fast-paced environment.