Attendance & Records Specialist

Fort Wayne Community Schools; Fort Wayne (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Fort Wayne Community Schools is seeking an Attendance Clerk to perform a variety of clerical duties in support of attendance reporting and related activities. The role requires handling communications and information flow across Registrar, Student Services, Guidance, and the school nurse to ensure accurate attendance records.

Responsibilities include processing absences, tardies, and attendance letters; maintaining files and reports; assisting visitors and responding to inquiries about

Qualifications

• Any combination equivalent to: graduation from high school and three years of clerical or secretarial experience involving frequent public contact.
• The employee must have strong office computer public relations and oral and written communication skills.
• Incumbents must possess knowledge of the terminology practices and procedures of assigned office.

Responsibilities

• Collect and record all notes and excuses that pertain to student absences; write passes for all late arriving and early departing students; print and mail all attendance letters; enter tardies and absences into Power school and Pinnacle.
• Coordinate flow of communications and information; forward student information given by parent to Registrar Student Services and Guidance offices as well as school nurse; contact parents about absent students students who are ill for pick up and habitually truant students; prepare forms for After-School Detention for the student’s fourth absence.
• Receive visitors including administrators staff and the public; provide assistance or direct to appropriate staff; respond to inquiries and provide assistance concerning operations activities time lines policies and procedures related to attendance.
• Research compile and verify data and information; prepare and maintain a variety of records logs and reports related to student attendance chronically ill homebound and detained students and referrals; establish and maintain filing systems; prepare reports for Status Offender Court Alternative Program (SOCAP) hearings and Individual Education Plan (IEP) meetings
• Provide back-up health services administer basic first aid to students and dispense medication in accordance with FWCS policies and physician instructions when nurse isnot in the building.
• Perform related duties as assigned by the Assistant Principal to meet the particular needs of the building/unit.

Job description

Fort Wayne Community Schools is seeking an Attendance Clerk to perform a variety of clerical duties in support of attendance reporting and related activities. The role requires handling communications and information flow across Registrar, Student Services, Guidance, and the school nurse to ensure accurate attendance records.

Responsibilities include processing absences, tardies, and attendance letters; maintaining files and reports; assisting visitors and responding to inquiries about