Wayne | 6hr Attendance Assistant

Fort-Wayne-Community-Schools; Fort Wayne (IN); On-site; USD 21,000 - 25,000; Part time

Job summary

Fort Wayne Community Schools Wayne High School in Fort Wayne, Indiana, seeks a 6-hour Attendance Assistant to perform clerical duties and ensure accurate daily attendance reporting, coordinating communications and information for attendance activities.

The role requires a high school diploma and three years of clerical experience with frequent public contact, plus strong office, computer and communication skills.

Qualifications

• Graduation from high school and three years of clerical or secretarial experience involving frequent public contact.
• Strong office, computer, public relations and oral and written communication skills.
• Incumbents must possess knowledge of the terminology, practices and procedures of assigned office.

Responsibilities

• Collect and record notes and excuses for student absences; issue passes for late arrivals and early dismissals; print and mail attendance letters; enter tardies and absences into PowerSchool and Pinnacle.
• Coordinate communications by routing student information to Registrar, Student Services and Guidance; contact parents about absences and truancy; prepare After-School Detention forms after a fourth absence.
• Receive visitors and assist or direct to appropriate staff; respond to inquiries about attendance operations, timelines, policies and procedures.
• Research, compile and verify attendance data; maintain records and reports; establish filing systems; prepare SOCAP and IEP related reports.
• Provide back-up health services; administer basic first aid and dispense medication per FWCS policies when the nurse is not present.
• Perform related duties as assigned by the Assistant Principal.

Skills

Public contact

Office skills

Oral communication

Written communication

Computer literacy

Education

High school diploma

Job description

Wayne | 6hr Attendance Assistant

Fort Wayne Community Schools Wayne High School - Fort Wayne, Indiana Open in Google Maps

Job Details

Job ID: 5903828

Application Deadline: Posted until filled

Posted: Aug 26, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

JOB DESCRIPTION:

Perform a variety of clerical duties to ensure proper, accurate and complete attendance reporting a daily basis; coordinate flow of communications, correspondence and information in support of the attendance functions and activities.

QUALIFICATIONS:

Any combination equivalent to: graduation from high school and three years of clerical or secretarial experience involving frequent public contact. The employee must have strong office, computer, public relations and oral and written communication skills. Incumbents must possess knowledge of the terminology, practices and procedures of assigned office.

ESSENTIAL FUNCTIONS:

1. Collect and record all notes and excuses that pertain to student absences; write passes for all late arriving and early departing students; print and mail all attendance letters; enter tardies and absences into Power school and Pinnacle.
2. Coordinate flow of communications and information; forward student information given by parent to Registrar, Student Services and Guidance offices as well as school nurse; contact parents about absent students, students who are ill for pick up and habitually truant students; prepare forms for After-School Detention for the student’s fourth absence.
3. Receive visitors, including administrators, staff and the public; provide assistance or direct to appropriate staff; respond to inquiries and provide assistance concerning operations, activities, time lines, policies and procedures related to attendance.
4. Research, compile and verify data and information; prepare and maintain a variety of records, logs and reports related to student attendance chronically ill, homebound and detained students and referrals; establish and maintain filing systems; prepare reports for Status Offender Court Alternative Program (SOCAP) hearings and Individual Education Plan (IEP) meetings.
5. Provide back-up health services, administer basic first aid to students and dispense medication in accordance with FWCS policies and physician instructions when nurse isnot in the building.
6. Perform related duties as assigned by the Assistant Principal to meet the particular needs of the building/unit.

PROBATIONARY PERIOD

• New employees must successfully complete their probationary period to be eligible to apply for posted positions.
• Employees must remain in their current position a minimum of sixty (60) calendar days to be eligible to apply for any non-lateral posted position.
• Current non-probationary employees may only apply for lateral positions at the end of each school year.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to speak and hear. The employee is required to have dexterity of hands and fingers. The employee is required to sit or stand for extended periods of time. They may be occasionally required to bend at the waist, kneel or crouch. Specific vision abilities required by this job include close vision, and ability to adjust focus. While performing the duties of this job the incumbent is seated or walking at will and must be able to push, pull, lift and carry 50 pounds or more.

Position Type: Part-Time

Salary: $15.01 to $18.03 Per Hour

Job Requirements

• Citizenship, residency or work visa required