Athletics Operations & Events Coordinator

Greenhill School; Addison (TX); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Competitive compensation

Job summary

Greenhill School is seeking a Department Coordinator to support the Athletics Department's day-to-day operations in Addison, TX. The role involves coordinating game schedules, travel, payments, and communications with coaches, students, parents, and vendors.

The position is full-time and 12 months, with some evenings and weekends required in alignment with the athletics calendar. Strong organizational skills and a collaborative, service-oriented mindset are essential.

Qualifications

• Undergraduate degree required.
• 3–5 years relevant work experience.
• Strong organizational skills and ability to manage multiple deadlines.
• Excellent written and verbal communication with coaches, students, parents, officials, and vendors.
• Proficiency with Microsoft Office and Outlook; comfortable learning ArbiterPay and website content systems.
• High level of discretion and professionalism handling confidential information.
• Collaborative, team-first attitude with strong customer-service orientation.
• Flexible to work evenings and weekends during athletics calendar.

Responsibilities

• Provide reports and information to coaches, parents, and staff via Outlook and the Greenhill site.
• Coordinate Athletics Department's electronic filing system.
• Manage payments for officials, reimbursements, check requests, and invoices.
• Partner with Business Office on student billing and tournament payments.
• Assist with budget creation, reporting, and analysis.
• Procure items for interscholastic teams through campus store.
• Coordinate travel arrangements for athletics events (bus, hotels, payments).
• Support scheduling, communications about events, and community updates.
• Distribute weekly game schedules and confirm details with opposing schools.

Skills

Organizational skills

Communication skills

Team player

Discretion

Customer service

Time management

Education

Undergraduate degree

Tools

Microsoft Office

Outlook

ArbiterPay

Website CMS

Job description

Greenhill School is seeking a Department Coordinator to support the Athletics Department's day-to-day operations in Addison, TX. The role involves coordinating game schedules, travel, payments, and communications with coaches, students, parents, and vendors.

The position is full-time and 12 months, with some evenings and weekends required in alignment with the athletics calendar. Strong organizational skills and a collaborative, service-oriented mindset are essential.