Athletics Operations Coordinator

Benton Harbor Area Schools; Benton Harbor (MI); On-site; USD 37,000 - 43,000; Full time

Job summary

Benton Harbor Area Schools seeks an Athletics Administrative Assistant at Benton Harbor High School to provide essential administrative support to the Athletic Director and coaching staff. The role involves communication with faculty, staff, students, parents, and booster clubs, handling confidential information, and maintaining records for future use.

The successful candidate will be energetic, customer-focused, and able to balance multiple tasks in a dynamic athletics environment, with a

Qualifications

• Associate degree required.
• Two years of experience in an athletic department or high-demand office environment.
• Familiarity with the language of sports.
• Strong interpersonal and written communication skills.
• High degree of judgment, discretion and confidentiality.
• Ability to communicate at all levels of the organization.
• Experience working with senior decision-makers.
• Attention to detail and ability to manage multiple projects.
• Willing to work varying schedules.
• Strategic thinking with tactical execution.
• Proficient with Microsoft Office, Google Suites, and PowerSchool.
• Valid Driver's License required.
• Experience in an urban school district preferred.

Responsibilities

• Assist the athletic director with budget tracking and purchase orders.
• Coordinate athletic eligibility forms with MHSAA and conferences.
• Maintain master schedule for home/away events and align with district schedule.
• Schedule event staff (box office, ticket takers, etc.).
• Coordinate appointments, meetings, travel, and facility usage.
• Assist coaching staff with road trips including travel and lodging.
• Support during tournaments with entry fees and paperwork.
• Assist medical staff with athlete clearance forms.
• Schedule game officials and ensure timely payments.
• Report event scores and submit required forms and fees.
• Maintain athletic department pages on the district website.
• Assist with uniforms and equipment inventory before/after seasons.
• Coordinate early dismissals for athletic events with faculty.
• Record and file meeting minutes for booster clubs and events.
• Support major events such as awards dinners, media days, Homecoming.
• Maintain confidentiality of student-athlete information and district data.
• Foster positive community relations and professional conduct.

Skills

Associate degree

Athletic department experience

Confidentiality

Communication skills

Customer service

Driver's license

MS Office & Google Workspace

Education

Bachelor's degree preferred in education/related field

Tools

PowerSchool

Microsoft Office

Google Workspace

Job description

Benton Harbor Area Schools seeks an Athletics Administrative Assistant at Benton Harbor High School to provide essential administrative support to the Athletic Director and coaching staff. The role involves communication with faculty, staff, students, parents, and booster clubs, handling confidential information, and maintaining records for future use.

The successful candidate will be energetic, customer-focused, and able to balance multiple tasks in a dynamic athletics environment, with a