Athletics Office Manager — Flexible Schedule & Events

Northwest Nazarene University Inc; Idaho; On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Vision and dental insurance

Tuition benefits

Job summary

Northwest Nazarene University is accepting applications for the position of Office Manager for Athletics. The Office Manager will organize and coordinate administrative tasks and procedures to ensure effectiveness and efficiency within the Athletics Department.

This is a non-exempt, full-time staff position reporting to the Director of Athletics. The University emphasizes diversity and invites applicants who reflect the Church of the Nazarene's values.

Qualifications

• Strong written and oral communication skills.
• Ability to maintain confidentiality.
• Excellent organizational abilities.

Responsibilities

• Greets constituents, guests, and students, answers phone, oversees administrative duties, and serves as contact person for Athletics and Sport & Exercise Science.
• Leads staffing processes for all coaches, staff, GA’s and other personnel; coordinates with AD, Associate AD of Compliance, IT and HR.
• Prepares required NCAA paperwork and reports in coordination with Associate Athletic Director of Compliance, Student Affairs and other offices across campus.
• Develops, secures signatures, and files contracts as needed, including game contracts and sponsorship contracts; processes game guarantee payments.
• Serves as budget monitor by producing monthly reports for AD; meets with coaches on budgets as needed.
• Assists with department event planning and logistics, including implementation of events.
• Communicates purchase process and renewals with reserved indoor season pass holders through Vivenu ticketing system.
• Inputs room reservation requests, facilities work orders, supply orders and mail run.
• Puts together revenue and donation deposits for the Finance Office and University Advancement.
• Processes any check orders or employee reimbursements, follow-up on all outstanding PO’s.
• Collaborates with Sport & Exercise Science Chair to schedule classroom space and develop a course schedule.
• Performs other duties as assigned.

Skills

Communication skills

Confidential information handling

Organizational skills

Tools

Microsoft Word

Excel

Job description

Northwest Nazarene University is accepting applications for the position of Office Manager for Athletics. The Office Manager will organize and coordinate administrative tasks and procedures to ensure effectiveness and efficiency within the Athletics Department.

This is a non-exempt, full-time staff position reporting to the Director of Athletics. The University emphasizes diversity and invites applicants who reflect the Church of the Nazarene's values.