Athletics Financial Operations Specialist

Florida Gulf Coast University; United States; On-site; USD 40,000 - 65,000; Full time

Job summary

Florida Gulf Coast University is seeking an Athletics Accounting Specialist to support daily financial and administrative functions within the Athletics business office. The role posts recurring journal entries, reconciles accounts, audits transactions, and prepares reports in alignment with University, conference, and NCAA policies.

The successful candidate will handle travel reimbursements, invoices, payments, vendor documentation and financial summaries, collaborating with units to ensure

Qualifications

• High school diploma and 4–6 years of full-time accounting experience.
• Experience with general accounting procedures and journal entries.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Combination of education, experience, and/or certifications may be considered.

Responsibilities

• Processes, codes, and posts routine accounting transactions including travel reimbursements, invoices, check requests, p-card charges, expense reports, and spend authorizations at both the University and Foundation levels.
• Balances and reconciles accounting records, including reconciliation of travel charges related to NCAA Official Visits.
• Receives and processes cash, checks, credit cards, and electronic fund transactions, records transactions, audits cash collection documentation, and posts journal entries within Workday and Athletics Marketplace.
• Audits, processes, and records refund transactions to ensure accuracy and compliance.
• Collaborate with the Ticket Office, Marketing, and Development units to ensure accurate revenue recording and timely deposit of funds.
• Processes vendor and independent contractor documentation, ensuring completeness and compliance with institutional requirements.
• Assists in the preparation of financial summaries and data analysis for senior leadership and annual NCAA financial reporting.
• Prepares routine financial reports and statements in support of departmental operations.
• Performs other administrative and operational duties as assigned to support the overall operations of the Athletics Department.
• Ensures transactions are in compliance with policies, procedures, and business processes.

Skills

Attention to detail

Communication skills

Analytical thinking

Education

High school diploma

Tools

Microsoft Office (Word, Excel, Outlook)

Workday

Banner or similar ERP

Job description

Florida Gulf Coast University is seeking an Athletics Accounting Specialist to support daily financial and administrative functions within the Athletics business office. The role posts recurring journal entries, reconciles accounts, audits transactions, and prepares reports in alignment with University, conference, and NCAA policies.

The successful candidate will handle travel reimbursements, invoices, payments, vendor documentation and financial summaries, collaborating with units to ensure