Athletics Accounting Specialist I/II

Florida Gulf Coast University; United States; On-site; USD 40,000 - 65,000; Full time

Job summary

Florida Gulf Coast University is seeking an Athletics Accounting Specialist to support daily financial and administrative functions within the Athletics business office. The role posts recurring journal entries, reconciles accounts, audits transactions, and prepares reports in alignment with University, conference, and NCAA policies.

The successful candidate will handle travel reimbursements, invoices, payments, vendor documentation and financial summaries, collaborating with units to ensure

Qualifications

• High school diploma and 4–6 years of full-time accounting experience.
• Experience with general accounting procedures and journal entries.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Combination of education, experience, and/or certifications may be considered.

Responsibilities

• Processes, codes, and posts routine accounting transactions including travel reimbursements, invoices, check requests, p-card charges, expense reports, and spend authorizations at both the University and Foundation levels.
• Balances and reconciles accounting records, including reconciliation of travel charges related to NCAA Official Visits.
• Receives and processes cash, checks, credit cards, and electronic fund transactions, records transactions, audits cash collection documentation, and posts journal entries within Workday and Athletics Marketplace.
• Audits, processes, and records refund transactions to ensure accuracy and compliance.
• Collaborate with the Ticket Office, Marketing, and Development units to ensure accurate revenue recording and timely deposit of funds.
• Processes vendor and independent contractor documentation, ensuring completeness and compliance with institutional requirements.
• Assists in the preparation of financial summaries and data analysis for senior leadership and annual NCAA financial reporting.
• Prepares routine financial reports and statements in support of departmental operations.
• Performs other administrative and operational duties as assigned to support the overall operations of the Athletics Department.
• Ensures transactions are in compliance with policies, procedures, and business processes.

Skills

Attention to detail

Communication skills

Analytical thinking

Education

High school diploma

Tools

Microsoft Office (Word, Excel, Outlook)

Workday

Banner or similar ERP

Job description

Job Summary The Athletics Accounting Specialist supports the daily financial and administrative functions of the Athletics business office by performing routine accounting functions. Prepares and posts recurring journal entries, reconciles accounts, audits transactions, and prepares reports. Assists in ensuring that all department transactions align with University, conference, and NCAA policies and procedures. FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.

Job Description

• Processes, codes, and posts routine accounting transactions including travel reimbursements, invoices, check requests, p-card charges, expense reports, and spend authorizations at both the University and Foundation levels.
• Balances and reconciles accounting records, including reconciliation of travel charges related to NCAA Official Visits.
• Receives and processes cash, checks, credit cards, and electronic fund transactions, records transactions, audits cash collection documentation, and posts journal entries within Workday and Athletics Marketplace.
• Audits, processes, and records refund transactions to ensure accuracy and compliance.
• Collaborate with the Ticket Office, Marketing, and Development units to ensure accurate revenue recording and timely deposit of funds.
• Processes vendor and independent contractor documentation, ensuring completeness and compliance with institutional requirements.
• Assists in the preparation of financial summaries and data analysis for senior leadership and annual NCAA financial reporting.
• Prepares routine financial reports and statements in support of departmental operations.
• Performs other administrative and operational duties as assigned to support the overall operations of the Athletics Department.
• Ensures transactions are in compliance with policies, procedures, and business processes.

Other Duties

Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications for Athletics Accounting Specialist I: This position requires a high school diploma and four years of full-time experience directly related to the job functions. Experience with general accounting procedures. Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Outlook). Any appropriate combination of relevant education, experience, and/or certifications may be considered. Required Qualifications for Athletics Accounting Specialist II: This position requires a high school diploma and six years of full-time experience directly related to the job functions. Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Outlook). Experience with general accounting procedures. Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Knowledge, Skills & Abilities

Knowledge of generally accepted accounting principles and practices. Knowledge of general office procedures. Knowledge of or ability to learn Workday, Banner or similar enterprise financial management software application. Strong interpersonal, verbal, and written communication skills. Excellent organizational skills and the ability to prioritize and complete simultaneous projects. Skill in completing assignments accurately and with attention to detail. Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. Ability to communicate clearly and effectively in both individual and group settings. Skill in organizing resources and maintaining detailed records. Ability to work successfully as both a member of a team and independently with minimal supervision. Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and competing demands are involved. Ability to use effective decision making and problem solving techniques. Ability to interpret and apply laws, regulations, policies and procedures consistently. Proven ability to think strategically and approach challenges with creativity. Demonstrated track record of reliability, meeting goals, and holding oneself accountable. Strong interpersonal skills and experience working effectively across teams.

Institutional Values & Behavioral Expectations

In this role, the successful candidate will be expected to: Seek out new approaches to improve outcomes; remain open to feedback and new ideas. Lead with integrity; consistently produce high-quality work; persevere to overcome obstacles to meet deadlines and achieve deliverables. Share information and insights thoughtfully; build partnerships across departments; communicate respectfully; support colleagues to achieve common goals.

Pay Grade Information

Athletics Accounting Specialist I: Pay Grade 13 Athletics Accounting Specialist II: Pay Grade 14 Applicants will be evaluated for roles as either Athletics Accounting Specialist I or Athletics Accounting Specialist II based on their qualifications.

FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

FGCU is a dynamic, student-centered institution located in Southwest Florida. We're dedicated to academic excellence, innovation, and community engagement. As a member of our faculty or staff at FGCU, you'll find a supportive environment where your work makes a real impact—on campus and beyond. Explore exciting opportunities to grow your career while shaping the future with us.