Athletics Administrative Coordinator

Young World Physical Education

Dracut (MA)

On-site

USD 25,000 - 30,000

Part time

5 days ago

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Job summary

Innovation Academy Charter School is seeking an Athletics Administrative Coordinator to provide administrative and operational support to the Athletics Department. The role combines administrative tasks with responsibilities for student-athlete eligibility, event coordination, and technology operations, including FAT systems.

The position is part-time (20-25 hours/week) with afternoon/evening hours and occasional weekends, offering a pay rate of $18-22 per hour.

Qualifications

Strong organizational skills and attention to detail.
Ability to manage multiple responsibilities and priorities.
Ability to work independently with sound judgment.
Excellent written and verbal communication skills.

Responsibilities

Process online athlete registrations and determine academic eligibility weekly.
Assist with athletic events administration and site supervision as assigned.
Operate and troubleshoot the FAT system and related equipment during meets.
Provide administrative support to the Athletics Department and Director.
Maintain department records, reports, and equipment inventories.
Communicate athletics information to students, families, coaches, and staff.

Skills

Organizational skills

Time management

Independent work

Communication (written & verbal)

Technical troubleshooting

Education

High school diploma or equivalent

Tools

SportsEngine

ArbiterSports

Job description

Athletics Administrative Coordinator

Innovation Academy Charter School Innovation Academy Charter School - Tyngsborough, Massachusetts Open in Google Maps

Job Details

Job ID: 5888705
Application Deadline: Posted until filled
Posted: Aug 17, 2026 12:00 AM (UTC)
Starting Date: Immediately

Job Description

The Athletics Office Assistant provides administrative and operational support to the Athletics Department and Athletic Directors. The position combines administrative responsibilities with independent operational responsibilities related to student‑athlete eligibility, athletic events, specialized technology, department records, equipment, and communication.

This position comes with a pay rate of $18-22 per hour.

Essential Responsibilities

Student-Athlete Registration, Eligibility & Support

Processes online athlete registrations through systems including SportsEngine and ArbiterSports.
Reviews student‑athlete grades weekly to determine academic eligibility for athletic participation; this is a required, non‑deferable weekly responsibility, maintaining accurate eligibility and participation records.
Assists student‑athletes with athletics‑related questions and concerns within the scope of the position and refers matters requiring administrative intervention appropriately.
Maintains appropriate professional boundaries while providing responsive and supportive service to students, families, coaches, and staff.

Athletic Event & Site Administration

Serves as a site administrator/supervisor for athletic events as assigned.
Communicates with coaches, officials, visiting teams, volunteers, facilities personnel, and others as necessary.
Responds to issues that arise during athletic events, exercising sound judgment and determining when additional assistance is needed.

Athletics Technology

Manages and operates the Fully Automatic Timing (FAT) system for track and field meets.
Sets up, connects, operates, and monitors the equipment required for FAT operations, including multiple laptops, a photo‑finish camera, and a standalone network hub.
Troubleshoots hardware, software, connectivity, and operational problems in real time during athletic events.
Develops sufficient technical knowledge to operate specialized athletics systems independently.

Administrative & Department Operations

Prepares and types correspondence, reports, memos, and other departmental materials.
Maintains organized and comprehensive filing systems and departmental records.
Processes incoming correspondence through mail and department email.
Provides administrative support to the Athletic Director and Athletics Department.
Assists with maintaining and updating the Athletics Department website.
Maintains, organizes, issues, and inventories athletic uniforms and equipment.
Makes recommendations regarding routine equipment and gear purchases and places smaller departmental orders as needed.

Financial, Compliance & Records Support

Performs bookkeeping and financial recordkeeping associated with gear purchases, admissions fees, athletic fees, and other departmental transactions.
Identifies missing or potentially problematic documentation and brings concerns to the appropriate administrator.

Communication & Community Engagement

Communicates athletics‑related information to students, families, coaches, and other members of the school community.
Shares relevant information with the Athletic Director and contributes to discussions as appropriate within the scope of the position.
Manages and maintains Athletics social media accounts.

Work Schedule

This is a part‑time position with a minimum expected schedule of 20-25 hours per week.
The regular schedule will generally fall during afternoon and early evening hours, approximately 2:00–6:00/7:00 p.m., but is variable based on the athletics calendar, competitions, events, and departmental needs. The position requires flexibility to work earlier or later hours when necessary, including occasional evenings and weekends.
Weekend responsibilities may include track meets during the spring season and, on occasion, Saturday soccer games during the fall. Some weeks during peak times may require up to 40 hours or more, this will depend on the athletics schedule. Overtime, when applicable, must be approved in advance and will be handled in accordance with applicable policy and law.

Additional Responsibilities

Assists with maintaining team and individual athletic statistics as time and departmental priorities permit.
Performs other duties that support the effective operation of the Athletics Department and are appropriate to the scope and classification of the position.

Position Type: Part-time

Job Categories:

Athletics & Activities > After School Programs

Welcome to Innovation Academy Charter School

Innovation Academy Charter School is a tuition free, college preparatory, Massachusetts public charter school. Currently, the school serves students in grades 5-12 from more than 10 Massachusetts communities including Chelmsford, Lowell, Billerica, Dracut, Groton, Tewksbury, Tyngsboro and Westford. At Innovation Academy Charter School, our mission is to create an inclusive educational environment that helps students become self-directed problem solvers, effective communicators, and invested community members for our complex and evolving world.IACS is invested in hiring candidates with identities that have been historically excluded and socially marginalized. BIPOC and LGBTQ+ individuals are strongly encouraged to apply. IACS is devoted to anti-bias training, education and learning for all employees. IACS is committed to being an equal opportunity employer and creating an inclusive environment for all employees. IACS does not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, economic status, homelessness, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Job Requirements

Required Knowledge, Skills & Abilities
- Strong organizational skills, attention to detail, and consistent follow-through.
- Ability to manage multiple responsibilities, establish priorities, and recognize time-sensitive or non-deferable tasks.
- Ability to work independently and exercise sound judgment within established policies and procedures.
- Strong written and verbal communication skills.
- Ability to maintain appropriate professional boundaries while remaining approachable and supportive.
- Ability to communicate and enforce established participation requirements consistently, fairly, and professionally.
- Demonstrated technical aptitude and ability to learn and troubleshoot specialized technology.
- Ability to remain calm, resourceful, and effective when responding to unexpected or time-sensitive problems.
- Ability to interact professionally with students in grades 5–12, families, coaches, officials, volunteers, vendors, and administrators.
- Ability to maintain confidentiality and exercise discretion.
- Ability to adapt to a variable athletic calendar while ensuring completion of critical recurring responsibilities.
Minimum Qualifications
- High school diploma or equivalent.
- Demonstrated experience performing administrative, organizational, customer-service, technical, event-support, or related responsibilities.
- Demonstrated ability to work independently and exercise appropriate judgment.
- Demonstrated ability to learn and troubleshoot technology.
- Ability to meet the scheduling and physical requirements of the position, with or without reasonable accommodation.
- Previous athletics-office experience is preferred, but not required.
Preferred Qualifications
- Experience working in a school or youth-serving organization.
- Experience working with students in grades 5–12.
- Experience supporting extracurricular programs, athletics, or events.
- Experience with registration, database, scheduling, or student information systems.
- Experience with bookkeeping or financial recordkeeping.
- Experience operating and troubleshooting technology in a live or event environment.
- Familiarity with athletics eligibility requirements, league procedures, or state regulations.
- Interest in or familiarity with sports and athletics.
Physical Requirements
- The position is physically active and requires an approximately equal balance of sitting, standing, walking, and moving. The employee must be able to lift and carry equipment and supplies weighing up to approximately 35 pounds regularly and 50 pounds occasionally, with or without reasonable accommodation.
- The position may require extended periods of standing and walking during athletic events and may require working outdoors and in varying weather conditions, particularly during competitions and track meets.
Citizenship, residency or work visa required