Athletics & Activities Administrative Specialist

Wright City High School; Wright City (MO); On-site; USD 24,000 - 45,000; Part time

Job summary

Wright City High School in Wright City, Missouri is seeking an Activities and Athletics Administrative Assistant to support the office with a wide range of clerical duties. The role requires discretion with confidential information and dependable support for all athletic administration functions.

The candidate will handle budgets, season passes, ticket sales, purchase orders, deposits, and reports while aiding coaches and sponsors with communications and social media updates.

Qualifications

• High school diploma or GED
• Two years experience, preferred
• Excellent communication, organization and computer skills

Responsibilities

• Prepare and maintain multiple financial records and budgets for all athletic programs
• Order and coordinate season passes and tickets, sell weekly tickets and coordinate ticket sales with campuses
• Initiate purchase orders, check requests, travel advance requests and work orders
• Assist with the deposit of all funds and request payments through athletic activity accounts
• Prepare and audit cash boxes for all athletic events
• Assist in securing workers and volunteers for all athletic events as needed
• Assist with deposit of all funds, prepare/review all purchase orders, and maintain petty cash department funds
• Assist coaches and sponsors in the development and maintenance of parent/ team/ department communications
• Assist and train coaches and sponsors to update social media followers on team/club platforms
• Maintain and prepare all supplement pay for game officials/event staff
• Verify and pay all security officers for all sport events
• Assist in compiling information and preparing reports, schedules, correspondence, athletic handbook, team rosters, etc.
• Assist in collection of athletic participation fees for the district and deposits/refunds of athletic participation fees
• Assist in training new coaches on office procedures
• Assist in making arrangements for all play-off games
• Submit and pay all entry fees for all athletic events
• Provide comprehensive administrative support to the Activities and Athletic Director, including scheduling, correspondence, document preparation, and coordination of daily workflow
• Draft, revise, and format letters, memos, reports, and other correspondence
• Answer and respond to incoming phone calls, emails and other requests for information directed to the Activities and Athletic office
• Assist students, staff, parents, and community members offering accurate information and courteous service
• Sort, distribute, scan, copy, and maintain documents and forms as needed
• Abide by state law, District policies, and regulations in all duties performed
• Perform other duties and responsibilities as assigned

Skills

Communication skills

Organizational skills

Computer skills

Education

High school diploma or GED

Job description

Wright City High School in Wright City, Missouri is seeking an Activities and Athletics Administrative Assistant to support the office with a wide range of clerical duties. The role requires discretion with confidential information and dependable support for all athletic administration functions.

The candidate will handle budgets, season passes, ticket sales, purchase orders, deposits, and reports while aiding coaches and sponsors with communications and social media updates.