Athletic Facility Rentals & Events Coordinator

Butler University; Indianapolis (IN); On-site; USD 17,000 - 25,000; Part time

Job summary

Butler University in Indianapolis, IN is seeking a part-time Facilities Rental Coordinator to maximize external athletic facility rentals and support events at Hinkle Fieldhouse and other venues.

You will handle inquiries, tours, scheduling, contracts, invoicing, and ensure seamless event execution from booking to wrap-up, while coordinating with varsity practices and university teams. Flexibility to work evenings and weekends is required.

Qualifications

• High school diploma or equivalent
• Strong interpersonal and communication skills with a customer-centric mindset
• Ability to manage rental calendars and timelines
• Flexible to work evenings and weekends

Responsibilities

• Handle external rental inquiries, tours, and maximize revenue across athletic venues.
• Coordinate bookings, draft contracts, track invoicing, and align with practices and events.
• Serve as primary contact for external organizers to ensure smooth event execution.
• Assist with facility setup, preparation, and teardown for events.
• Support daily operations and fill scheduling gaps during peak seasons.
• Assist with inventory and equipment control for events.
• Provide administrative support to supervisors and Athletics Administration.

Skills

Customer Service & Sales Aptitude

Organizational Skills

Reliability

Physical Capability

Availability (Evenings/Weekends)

Education

Bachelor’s degree in Sport Management, Business, Communications, Marketing, Sales, or related field

Tools

Facility management software

Scheduling systems

Venue booking contracts

Job description

Butler University in Indianapolis, IN is seeking a part-time Facilities Rental Coordinator to maximize external athletic facility rentals and support events at Hinkle Fieldhouse and other venues.

You will handle inquiries, tours, scheduling, contracts, invoicing, and ensure seamless event execution from booking to wrap-up, while coordinating with varsity practices and university teams. Flexibility to work evenings and weekends is required.