Athletic Event & Program Planner

Corporate Travel Management; Omaha (NE); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Company-paid life insurance

401(k) with match

Paid holidays

Job summary

Corporate Travel Management seeks an experienced events professional to manage full-service university athletics and group programs, coordinating planning, sourcing hotels and venues, and overseeing budgets from concept to completion.

You will lead vendor negotiations, create cost estimates, and ensure timely execution of contracts and invoicing, while traveling on-site as needed and maintaining professional standards.

Qualifications

• High school diploma or equivalent is required.
• Minimum of 3 years meeting planning experience required.
• Sabre Knowledge - a minimum of 3 years
• Cvent Knowledge
• Google suite

Responsibilities

• Source hotels, meeting space, and transportation.
• Source Air Charters when requested.
• Provide hotels with Rooming lists, revisions, and team itineraries.
• Request and review final folios and invoices and provide to Coach/University.
• Source meeting space, team meals and AV requirements.
• Program management from concept to completion; to include meeting and striving to exceed program goals, and objectives, contracting with suppliers, creating cost estimates.
• for budget purposes, program execution and reconciliation.
• Lead discovery calls to engage customer and learn about the meeting needs focusing on the goals and objectives of the program.
• Include all internal stakeholders.
• Make destination recommendations; submit eRFP's through Cvent for a diverse group of customers with consideration of the program goals, objectives, budget, and space.
• Produce accurate documents/reports for clients and vendors in conjunction with account needs.
• Conduct effective vendor negotiations and contract execution to include terms, due dates, cost savings and concessions for hotel/venue, ground transportation, DMC, audio-visual production, food & beverage.
• Facilitate contract execution between the parties in a timely.
• Provide meeting owner/requester a summary of all terms, due dates, total costs and deposits to meet and exceed program timelines and deadlines.
• Record accurate budget, cost, savings, and contract execution in Cvent or applicable.
• Ability to travel on-site with programs as needed.
• While on-site, employee should maintain a professional demeanor and project a positive reflection of Travel and manage program reconciliation, invoicing, accounts payable, and accounts receivables.
• for each program; when applicable. Follow-up to ensure timely payment processing and revenue reconciliation.
• Provide exceptional service and manage the relationship with the meeting owner.
• Proactively offer professional recommendations to the client based on industry knowledge and expertise. Secure repeat business.
• Other duties as assigned.

Skills

Communication

Collaboration

Attention to detail

Problem-solving

Microsoft Office Suite

Time management

Education

High school diploma or equivalent

Meeting planning experience

Sabre Knowledge

Cvent Knowledge

Google Suite

University Student and Athletic Group Experience a plus

Tools

Sabre

Cvent

Google Suite

Job description

Corporate Travel Management seeks an experienced events professional to manage full-service university athletics and group programs, coordinating planning, sourcing hotels and venues, and overseeing budgets from concept to completion.

You will lead vendor negotiations, create cost estimates, and ensure timely execution of contracts and invoicing, while traveling on-site as needed and maintaining professional standards.