Athletic Business Manager

McKendree University; Lebanon (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

McKendree University is seeking a finance-minded professional to manage athletic budgets and provide analytical support to the Athletics Department. You will collaborate with coaches and staff to develop area budgets and deliver monthly sport reports, ensuring accuracy and compliance across accounts.

The role requires a BS in Finance or Accounting with 5+ years in finance or business office management. Proficiency in MS Office and ERP systems is essential; MBA preferred.

Qualifications

• Bachelor of Science degree in Finance or Accounting or equivalent years of related work experience.
• Five years of progressively responsible experience in finance, accounting, or business office management.
• Strong analytical, organizational, communication and presentation skills are required.
• Ability to maintain confidentiality.
• Ability to work both independently and as part of a team.
• Computer proficient especially with Microsoft Office Suite.
• Demonstrate ability to lead.
• Ability to contribute to setting and achieving budgets.
• Masters of Business Administration.
• Proficiency in Excel, Ellucian Colleague, University Tickets, Works and Compliance Assistant.

Responsibilities

• Works closely with coaches and administrative staff to develop budgets for each area of the department.
• Supports the Athletic Director with budget analysis and monthly budget reports for each sport.
• Ongoing management of all athletic budgets and advises the Athletic Director on all fiscal matters.
• Performs analysis and recommends strategies on department budget resource allocation.
• Monitors operational and restricted budgets.
• Uses independent judgment in resolution of fiscal and administrative matters.
• Provides regular financial reports to administrators, staff and coaches.
• Processes expense reimbursements, purchasing requisitions, account transfers and deposits.
• Provides analysis, recommendations and documentation to resolve budget issues.
• Engages cross-functional colleagues in decision-making when additional input is required.
• Assists the Director of Athletics in designing and delivering reports and presentations regarding the finances and the working of the department to senior management.
• Conducts research, collects and analyzes data to prepare reports and documents.
• Coaches must submit receipts through ARMS. All receipts must be reviewed for compliance with Business Office requirements and applicable Athletic Department policies before processing.
• Processes and approves credit card expenditures through the Works program.
• Manages the department ticketing system, to include cost benefit analysis, point of contact for software personnel and sales, negotiating contracts, and reconciling and processing billing statements.
• Assist Compliance by updating student statuses in ARMS, comparing ARMS and Admissions rosters, following up with coaches to resolve discrepancies, and updating rosters in Ellucian.
• Reconcile athletics fundraising platform E-Teams, Self-Service and the Athletic Giving Report from Development to ensure all records balance, and email any discrepancies to Development and the Business Office for resolution.
• Assist coaches with air travel and payments.
• Manages petty cash.
• Assists in interviewing, hiring, and training athletic department staff.
• Compiles year-end financial reports for athletic accounts and grants. Analyzes and adjusts end of year budget amounts. Reconciles athletic, camp and restricted accounts. Assists in assembling annual budget for fiscal year.
• Arranges and coordinates meetings and special events for the department.
• Organizes/Arranges schedules, appointments, and travel arrangements for key personnel
• Performs other duties as assigned.

Skills

Analytical skills

Organizational skills

Communication

Presentation skills

Confidentiality

Team collaboration

Education

Bachelor of Science in Finance or Accounting

Tools

Excel

Ellucian Colleague

University Tickets

Works

Compliance Assistant

Job description

• Works closely with coaches and administrative staff to develop budgets for each area of the department.

• Supports the Athletic Director with budget analysis and monthly budget reports for each sport.
• Ongoing management of all athletic budgets and advises the Athletic Director on all fiscal matters.

• Performs analysis and recommends strategies on department budget resource allocation.
• Monitors operational and restricted budgets.
• Uses independent judgment in resolution of fiscal and administrative matters.
• Provides regular financial reports to administrators, staff and coaches.
• Processes expense reimbursements, purchasing requisitions, account transfers and deposits.
• Provides analysis, recommendations and documentation to resolve budget issues.
• Engages cross-functional colleagues in decision-making when additional input is required.
• Assists the Director of Athletics in designing and delivering reports and presentations regarding the finances and the working of the department to senior management.
• Conducts research, collects and analyzes data to prepare reports and documents.
• Coaches must submit receipts through ARMS. All receipts must be reviewed for compliance with Business Office requirements and applicable Athletic Department policies before processing.
• Processes and approves credit card expenditures through the Works program.
• Manages the department ticketing system, to include cost benefit analysis, point of contact for software personnel and sales, negotiating contracts, and reconciling and processing billing statements.
• Assist Compliance by updating student statuses in ARMS, comparing ARMS and Admissions rosters, following up with coaches to resolve discrepancies, and updating rosters in Ellucian.
• Reconcile athletics fundraising platform E-Teams, Self-Service and the Athletic Giving Report from Development to ensure all records balance, and email any discrepancies to Development and the Business Office for resolution.
• Assist coaches with air travel and payments.
• Manages petty cash.
• Assists in interviewing, hiring, and training athletic department staff.
• Compiles year-end financial reports for athletic accounts and grants. Analyzes and adjusts end of year budget amounts. Reconciles athletic, camp and restricted accounts. Assists in assembling annual budget for fiscal year.
• Arranges and coordinates meetings and special events for the department.
• Organizes/Arranges schedules, appointments, and travel arrangements for key personnel
• Performs other duties as assigned.

Required Qualifications:

• Bachelor of Science degree in Finance or Accounting or equivalent years of related work experience.
• Five years of progressively responsible experience in finance, accounting, or business office management.

Required Knowledge, Skills, and Abilities:

• Strong analytical, organizational, communication and presentation skills are required
• Ability to maintain confidentiality
• Ability to work both independently and as part of a team
• Computer proficient especially with Microsoft Office Suite
• Demonstrate ability to lead
• Ability to contribute to setting and achieving budgets

Preferred Qualifications:

• Masters of Business Administration
• Proficiency in Excel, Ellucian Colleague, University Tickets, Works and Compliance Assistant.

Office environment; 40 hours per week. Required to visit other campus offices.