Travel and Entertainment Specialist, Astronomy Program

Phase2 Technology; Austin (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Employer-paid medical coverage

Retirement contributions

Paid vacation and sick time

Paid holidays

Job summary

University of Texas at Austin's McDonald Observatory seeks a Travel and Entertainment Specialist to coordinate staff travel and official events. The role entails arranging travel for staff, faculty, students, and guests, and processing related reimbursements.

You will work on accounts payable/receivable, ensuring policy compliance and consistent coverage for the department. Immediate start is possible. 40 hours weekly.

Responsibilities

• Coordinate staff travel arrangements and reimbursements.
• Process entertainment documentation and expenses for official events.
• Manage accounts payable and receivable to support department operations.

Job description

Job Posting Title:

Travel and Entertainment Specialist, Astronomy Program

Hiring Department:

McDonald Observatory

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt from FLSA

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

The McDonald Observatory is a major astronomical research facility in the Davis Mountains of West Texas, in Fort Davis, Texas (440 miles from the UT Austin campus). The Observatory offers state-art telescopes and research instruments, hosts global observatories, and engages the public through educational programs.

This position is based on the UT Austin campus and coordinates travel and official occasion entertainment requests and payments for McDonald Observatory and the Department of Astronomy. Responsibilities include travel arrangements and reimbursement, assistance with official occasion requests, and accounts payable and receivable processing. This position helps ensure policy compliance and consistent coverage.

UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage.

• Retirement contributions: Teacher Retirement System of Texas (TRS).

• Paid vacation and sick time.

• Paid holidays.

• Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

The Travel and Entertainment Specialist serves as the primary point of contact and resource for departmental business travel and entertainment requests and payments. In this role, you assist with and arrange travel for staff, faculty, students, and non-employees, and process reimbursements. Process entertainment documentation and expenses in coordination with the business officer for official occasions. As a business office team member, you support administrative and departmental operations and accounts rece