Travel & Entertainment Operations Specialist

University of Texas at Austin; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical coverage

Retirement contributions (TRS)

Paid vacation and sick time

Paid holidays

Job summary

University of Texas at Austin seeks a Travel and Entertainment Specialist based on the UT Austin campus to coordinate travel, official occasion requests, and related reimbursements for staff, faculty, students, and visitors.

You will ensure policy compliance, assist with accounts payable/receivable, and provide support across the business office, enabling smooth departmental operations within the Department of Astronomy.

Qualifications

• High school graduation or GED.
• Experience with Microsoft Office suite, including intermediate Excel and Word.
• Working knowledge of travel and entertainment policy, expense reimbursement rules, or ability to learn quickly.
• Ability to manage high-volume workload with attention to detail and deadlines.
• Strong interpersonal and problem-solving skills with customer-service excellence.
• Excellent written and verbal communication skills.
• Ability to work independently and in a team.
• Ability to interact with staff, faculty, students, and visitors professionally.
• Ability to learn quickly and be flexible.

Responsibilities

• Process travel requests (RTAs) and arrange travel with approvals and compliance checks.
• Prepare travel reimbursement vouchers and process vendor payments.
• Process entertainment and official occasion reimbursements and ensure policy compliance.
• Provide backup support for administrative, purchasing, and accounts payable duties.
• Maintain travel and entertainment policies and stay current on university procedures.

Skills

Microsoft Office

Excel

Word

Customer-service

Attention to detail

Education

Bachelor's degree in accounting, finance, business administration

Tools

UT mainframe

UT request system

Smartsheet

Job description

University of Texas at Austin seeks a Travel and Entertainment Specialist based on the UT Austin campus to coordinate travel, official occasion requests, and related reimbursements for staff, faculty, students, and visitors.

You will ensure policy compliance, assist with accounts payable/receivable, and provide support across the business office, enabling smooth departmental operations within the Department of Astronomy.