ASST REGISTRAR

Rutgers, International; Newark (NJ); Hybrid; USD 68,000 - 101,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and leave benefits

Competitive retirement benefits

Job summary

Rutgers, The State University of New Jersey, Newark campus, seeks an Assistant Registrar for the School of Nursing. The role supports undergraduate registration, degree verification, and collaboration with Newark and New Brunswick registrar offices to ensure accurate graduation processes.

Key duties include certifying degree requirements, processing graduation applications, and generating reports for advisement and registration.

Qualifications

• Bachelor’s degree or equivalent combination of education and/or experience.
• Minimum 2 years of in-depth experience advising students.

Responsibilities

• Certifies all undergraduate degrees and ensures degree requirements are met.
• Reviews undergraduate graduation applications for accuracy.
• Reviews curricula in the student information system to ensure required courses are complete for graduation.
• Collaborates with Newark and New Brunswick Registrar’s offices to certify curricula and verify transfer credits.
• Reviews student cumulative GPA to select Sigma Theta Tau candidates.
• Collaborates with Student Engagement to certify names in convocation booklet and diploma.
• Assists with new and continuing student registration and handles registration issues.
• Requests reports as needed to prepare for advisement and registration.

Skills

Collaboration across constituencies

Independent work

Education

Bachelor’s degree or equivalent combination of education and/or experience

2 years of in-depth experience advising students

Tools

SRDB

Job description

The School of Nursing is one of eight schools that comprise the Rutgers Biomedical and Health Sciences ( RBHS ). As part of the RBHS , the School of Nursing offers unique opportunities in education, research, and practice at a leading national research university which is the state’s premier, comprehensive, public institution of higher learning.

Innovative academic offerings include bachelor’s, master’s, post-master’s, DNP and Ph.D. programs that are preparing nurse leaders of today and tomorrow at campuses located in Newark, New Brunswick, and Blackwood, NJ.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Assistant Registrar for the School of Nursing. Under direction of the Registrar and the Associate Registrar (undergraduate) the Assistant Registrar will assist with all functions of the SN Registrar’s office with specific emphasis on the undergraduate population. The Assistant Registrar (UG) essential functions include education and licensure verification, standard and procedure manuals ( SRDB & Regis), registration collaboration with SN academic offices and university registrar offices (Newark, New Brunswick), maintaining adherence to school practices and policies, collection and analysis of operational data, and other duties as assigned. The position plays a key role in creating an office environment that engages the office staff and provides leadership for outstanding customer service.

Among the key duties of the position are the following:

• Certifies all undergraduate degrees, making sure all students have completed all degree requirements.
• Reviews all undergraduate graduation applications for accuracy.
• Reviews all curriculums in the student information system to ensure all required courses were complete by each student applying for graduation.
• Works with the Newark & New Brunswick Registrar’s office to certify each student’s curriculum along with verifying all transfer credits.
• Reviews all student cumulative GPA to select students for Sigma Theta Tau.
• Collaborates with Student Engagement and provides/certifies names are correct in the convocation booklet and diploma.
• Handles undergraduate student and alumni verifications with collaboration from the academic divisions, clinical compliance and other campus/school partners.
• Assists with new and continuing student registration.
• Assists faculty and staff with any student registration issues.
• Requests reports as needed to prepare for advisement and registration.

FLSA Exempt

Grade 05

Salary Details

Minimum Salary 68278.480

Mid Range Salary 84393.980

Maximum Salary 100509.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time

Working Hours

Standard Hours 37.50

Daily Work Shift Day

Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description URA-AFT Administrative

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree or an equivalent combination of education and/or experience.
• A minimum of 2 years of in-depth experience advising students.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Demonstrated ability to collaborate with multiple constituencies including faculty, students, and staff.
• Ability to work well independently.

Preferred Qualifications

• 3 years of experience.
• Proficient in SRDB .
• The ability to interpret and apply the school of nursing and Rutgers University policies pertaining to student records and confidentiality, including the Family Educational Rights and Privacy Act ( FERPA ).
• Ability and desire to acquire new technical expertise as needed.

Physical Demands and Work Environment

• Standing, sitting, walking, talking and hearing.
• No special vision requirements.
• Ability to lift or exert force up to ten (10) pounds.

Special Conditions

Posting Number 26ST2078

Posting Open Date 11/09/2026

Special Instructions to Applicants

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus Newark (RBHS)

City Newark

State NJ

Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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