Administrative Assistant

Rutgers University; Newark (NJ); Hybrid; USD 53,000 - 77,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and holidays

Competitive retirement benefits

Educational benefits

Life insurance coverage

Employee discount programs

Job summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Department of Student Engagement and Wellbeing within the School of Nursing. The role supports the Assistant Dean and staff across four sites, handling budget tracking, calendars, event logistics, and confidential student records.

Responsibilities include coordinating training programs, updating the website, communicating with faculty and students, and providing executive support.

Qualifications

• Bachelor’s degree or an equivalent combination of education and/or experience.
• Exceptional communication skills, both written and oral.
• Ability to work independently, multitask, and problem-solve.

Responsibilities

• Provides support for budget management, tracking, and department operations.
• Coordinates events, room reservations, and facilities requests.
• Maintains calendars, schedules, and confidential student records.
• Disseminates information to faculty, staff, students, and guests.
• Serves as primary contact for website updates and staff coordination.
• Assists with other duties as assigned.

Skills

Exceptional communication

Multitasking

Independent work

Administrative support

Education

Bachelor’s degree or equivalent

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

The School of Nursing is one of eight schools that make up Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing offers unique opportunities in education, research, and practice at a leading national research university which is the state’s preeminent, comprehensive public institution of higher education.

The School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelor’s, master’s, post-master’s certificate, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Department of Student Engagement and Wellbeing within the School of Nursing. The Administrative Assistant is a critical member of the Department of Student Engagement and Wellbeing, supporting the Assistant Dean and the staff to fulfill the department’s mission of providing excellent service to all School of Nursing students through various forms of communication for all four sites of Student Engagement and Wellbeing’s staff and students and community of Rutgers University. This position reports to the Assistant Dean for Student Engagement and Wellbeing, with a dotted line reporting to the Assistant Director for Student Engagement and Wellbeing – Newark, and the Department Administrator for Administration and Student Affairs, and is responsible for managing the processes for the department including the following: budget management, budget tracking, operations for event planning, room reservations, facilities request and work orders, tracking student curriculum records, confidential students of concern, benchmarking, preparing important files for meetings, compiling data, and managing complex calendars.

Among the key duties of the position are the following:

• Provides support for regularly scheduled in-service training programs and retreats related to professional development and leadership development for students.
• Assures the confidentiality of this process, and monitors that the process is working well with the external reviewers.
• Prepares, explains, and implements administrative guidelines and departmental procedures to staff and to the general public.
• Provides executive support to the department of Student Engagement and Wellbeing (full and part-time).
• Prepares items to process reports.
• Ats as the primary contact for website updates.
• Disseminates information to faculty, staff and to the students.
• Coordinates events and appropriate logistics (venue, ordering food, coordinating audio/visual needs, drafting and distributing invitations, tracking RSVPs).
• Communicates with faculty, staff, students and guests, and vendors in planning special events. Provides resolutions to an assortment of problems of moderately complex scope.
• Uses judgment within defined practices and procedures.
• Assists with other duties as assigned.

FLSA

FLSA Nonexempt

Grade

Grade 03

Salary Details

Minimum Salary

Minimum Salary 52602.480

Mid Range Salary

Mid Range Salary 64788.980

Maximum Salary

Maximum Salary

Maximum Salary 76975.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

Standard Hours

Standard Hours 37.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

URA-AFT Administrative

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree or an equivalent combination of education and/or experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Exceptional communication skills, both written and oral.
• Ability to work independently, multitask, and problem-solve.

Preferred Qualifications

• A degree in student personnel services, higher education administration, management, or other related field.
• 3-5 years of experience that demonstrates knowledge and understanding of administrative and office management responsibilities and execution in the collegiate student services domain.

Physical Demands and Work Environment

Special Conditions

Posting Number

26ST2088

Posting Open Date

11/10/2026

Special Instructions to Applicants

Regional Campus

Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Newark (RBHS)

City

Newark

State

NJ

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree or an equivalent combination of education and/or experience?
  • Yes
  • No
• * Are you a current member of URA-AFT Administration?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected