ASST DIR SCHOLARSHIPS

Loyola University Chicago; Chicago (IL); On-site; USD 49,000 - 59,000; Full time

Job summary

Loyola University Chicago is seeking an Assistant Director to manage institutional gift and endowment funding awards and support external awards. The role collaborates with college offices and serves as a system administrator for the scholarship management platform.

The position supports students' financing needs, from undergraduate to graduate levels, and ensures compliant, student-friendly scholarship processes across departments.

Qualifications

• Bachelor’s Degree required; or 5–7 years related experience or a combination of education and work experience.
• Solid knowledge of federal and state regulations is essential.
• Experience in Higher Education or Non‑Profit Scholarship programs.
• Experience in scholarship management, student services, financial aid, or program coordination.
• Familiarity with scholarship software or student information systems (e.g., PeopleSoft and/or Blackbaud).

Responsibilities

• Oversee the complete scholarship application lifecycle, including promotion, tracking submissions, verifying eligibility, managing deadlines and data reconciliation.
• Serve as primary liaison for students, families and internal departments with timely responses to inquiries via phone, email or walk-in.
• Support donor-funded scholarships through the scholarship management system.
• Assist on program areas such as Special Scholarship Populations and External Scholarship awarding.
• Provide presentations to internal or external audiences including workshops and orientations.
• Collaborate with campus partners to deliver holistic service to students and families.
• Provide excellent customer service regarding all financial aid and scholarship matters.
• Access federal and state systems (COD, NSLDS, GAP Access, FSA) to verify student aid eligibility.

Skills

Organizational skills

Communication

Customer service

Team collaboration

Discretion

Education

Bachelor’s Degree

Tools

PeopleSoft

Blackbaud

Job description

Position Number 8102835

Work Modality Fully In-Person

Is this request for the creation of a new Position (or the modification of an existing Position) to temporarily support the WorkDay ERP? NA

Job Category University Staff

Job Type Full-Time

FLSA Status Exempt

Campus Rogers Park-Lake Shore Campus

Department Name STUDENT FINANCIAL ASSISTANCE

Location Code FINANCIAL ASSISTANCE (02023A)

Is this split and/or fully grant funded? No

Duties and Responsibilities

The Assistant Director will be responsible for assisting with the awarding of all institutional gift and endowment funding for the University, support processing external awards, will provide support to the college/school offices in the awarding of departmental awards, and will be one of the system administrators for the scholarship management system.

The Assistant Director is a critical member of the Financial Aid and Scholarship team, providing support to the entire process of scholarship awarding and supporting undergraduate and graduate students in all aspects of financing a Loyola University education.

Essential duties include, but are not limited to, the following:

• Oversee the complete scholarship application lifecycle, including promotion, tracking submissions, verifying eligibility, managing deadlines and reconciling data to ensure an efficient and student-friendly process
• Act as the primary liaison for students, families and internal departments, providing expert guidance and timely responses to all financial aid and scholarship-related inquiries via phone, email or walk-in support.
• Supports the awarding function of donor-funded scholarships through the use of the scholarship management system.
• Supports the Financial Aid Office by managing specific program area(s) such as Special Scholarship Populations, External Scholarship awarding, and assisting on the customer service or processing teams as needed.
• Supports the University through presentations to various internal or external audiences including workshops, financial wellness programs, orientations, and other admission events.
• Collaborate with campus partners to provide a holistic approach to service.
• Provide excellent customer service to students and parents via phone, e‑mail, walk-in, and other forms of engagement regarding all financial aid and scholarship matters.
• Access federal and state systems ( COD , NSLDS , GAP Access, FSA , etc.) to verify student aid eligibility.
• Performs other duties as required.

Minimum Education And/or Work Experience

• Bachelor’s Degree required; or 5 to 7 years related experience or a combination of education and work experience.
• A solid knowledge of federal and state regulations is essential.

Qualifications

• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal skills, with a student-centered approach.
• Proficiency in Microsoft Office and database systems.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Experience working in Higher Education or Non‑Profit Scholarship programs.
• Experience in scholarship management, student services, financial aid, or program coordination.
• Familiarity with scholarship software or student information systems (e.g., PeopleSoft and/or Blackbaud)
• Demonstrated ability to work in a team-based environment, but also independently on given tasks with minimal supervision
• Adaptable to change
• Strong working knowledge of federal and state regulation is essential.

Computer Skills

• Proficiency with Department of Education databases; COD , NSLDS , FAA Access, SAIG ).

Supervisory Responsibilities No

Required operation of university owned vehicles No

Does this position require direct animal or patient contact? No

Physical Demands Repetitive Motions

Working Conditions None

Open Date 10/02/2026

Position Maximum Salary or Hourly Rate $54,000/ann

Position Minimum Salary or Hourly Rate $54,000/ann

Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/ . For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed .

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes —including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy.