Development Associate, Corporate & Foundation Relations

Loyola University Chicago; Chicago (IL); Hybrid; USD 62,000 - 69,000; Full time

Job summary

Loyola University Chicago is seeking a Development Associate to join the Corporate and Foundation Relations team. The role focuses on administrative support, reporting, and communications to advance fundraising goals.

Key duties include drafting letters, preparing proposals, formatting budgets and PowerPoint presentations, and coordinating donor-related materials and events, while maintaining CRM data integrity.

Qualifications

• Associate's degree required.
• Bachelor's degree preferred.
• Strong communication skills, both written and verbal.
• Proficiency in Excel, PowerPoint, and MS Word; database familiarity.

Responsibilities

• Draft letters, emails, and collateral materials for internal and external audiences.
• Maintain library of proposals, reports, budgets, and donor data.
• Generate prospect lists for programs and priorities; format materials for submissions.

Skills

Communication

Excel & PowerPoint

Databases

Research tools

Higher ed experience

Independent worker

Deadline oriented

Alumni relations

Education

Associate's degree

Bachelor's degree

Tools

MS Word

MS Excel

MS PowerPoint

MS Access

Job description

Job Title: Development Associate

Position Number: 8102552

Work Modality: Hybrid - 4 In-Person

Job Category: University Staff

Job Type: Full-Time

FLSA Status: Exempt

Campus: Chicago-Water Tower Campus

Department Name: CORP & FOUNDATION RELATIONS

Location Code: ADV - CORP & FOUNDATION RELATIONS (03631A)

Is this split and/or fully grant funded?: No

Duties and Responsibilities

The Development Associate, Corporate and Foundation Relations, serves as a key member of the Corporate and Foundation Relations unit within University Advancement. This position provides administrative support and operational, communications, reporting, and other functions directly related to the team's fundraising activities and goals.

DUTIES AND RESPONSIBILITIES

Fundraising/Project Support

• Draft letters, emails, and collateral materials for use with internal and external audiences.
• Maintain a library of commonly used proposal and report texts and attachments, including budgets, board lists, organizational demographics, and other data points, top donors, and organization/unit descriptions.
• Independently or in partnership with Prospect Management and Research, generate prospect lists for programs, projects, event sponsorships, and other fundraising priorities.
• Format gift tables, budgets, and other support materials for inclusion in proposals, reports, and other submissions.
• Format PowerPoint presentations for use with internal and external audiences.
• Provide Advancement support for event sponsorships, including formatting solicitation materials, drafting correspondence, preparing invoices and pledge reminders, sending invoices, and following up on payments, and providing support at events.

Team Coordination & Communication Support

• Independently or in partnership with Advancement Services, create regular and ad hoc reports on fundraising progress, team activity, historical performance, and other topics.
• Manage, distribute, and reply to incoming emails in the CFR shared mailbox.
• Maintain content for internal websites (CFR and Office of Vice Provost for Research) and internal communications such as grant proposal deadlines, RFPs, and limited-submission opportunities.
• Schedule and organize internal and external meetings, including preparation of agendas and materials.
• Serve as CFR team point of contact for internal and external stakeholders.
• Produce invoices, gift acknowledgments, receipts, and reports in collaboration with Donor Relations, Advancement Information Services, and academic units.

Database Hygiene

• Maintain the quality and accuracy of corporate and foundation records in the Advancement Constituent Relationship Management (CRM) database of record, including organization records, proposals, contact reports, alumni employment information, and organizational contact information.
• Review incoming corporate and foundation transactions to ensure data integrity.
• Review reports from Sponsored Program Accounting to ensure data accuracy in Advancement CRM.
• Review foundation records in university research administration system(s) and Office of Research Services systems/reports to ensure data accuracy in Advancement CRM.

Minimum Education and/or Work Experience

• Associate's degree required, bachelor's degree preferred

Required knowledge, skills, and abilities

• Oral and written communication skills
• Proficiency in Excel, PowerPoint, and word processing
• Familiarity with databases
• Familiarity with research principles and tools
• Work experience in higher education, nonprofits, or customer-facing business
• Ability to follow guidelines and procedures, and apply general rules to specific problems
• Ability to work independently and exercise judgment
• Ability to develop goals and plans, to prioritize and organize tasks, to work on multiple projects simultaneously, to produce work, and to meet deadlines
• Ability to work effectively with alumni, donors, staff, and faculty, and must have patience and understanding of the needs of others
• Commitment to the Jesuit values of Loyola University Chicago.

Certificates/Credentials/Licenses

N/A

Computer Skills

Advanced MS Word processing, MS Excel, MS PowerPoint and MS Access. Adept user of Internet, e-mail and other office automation systems fundraising/CRM databases, and appropriate web-based applications and services.

Supervisory Responsibilities

No

Required operation of university owned vehicles

No

Does this position require direct animal or patient contact?

No

Physical Demands

Repetitive Motions

Working Conditions

Irregular Hours

Open Date

08/18/2026

Position Maximum Salary or Hourly Rate

$69,000/ann

Position Minimum Salary or Hourly Rate

$62,000/ann

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes -including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world. Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.