Association of Alaska Housing Authorities Operations and Finance Manager

AKCPA; Anchorage (AK); On-site; USD 86,000 - 105,000; Full time

Benefits offered by this job

SEP IRA retirement contribution (25%)

Job summary

Association of Alaska Housing Authorities in Anchorage seeks an Operations and Finance Manager to lead day-to-day finance, HR, and systems, ensuring efficient operations and strong internal controls. You will partner with the Executive Director, support the Finance Committee, and drive improvements across grants and reporting.

The role involves implementing the NICRA, strengthening financial systems, and guiding the organization toward sustainable growth.

Qualifications

• Bachelor’s degree in business, finance, public administration, or related field.
• Minimum 5 years of experience in finance, administration, operations, or bookkeeping.
• Experience supervising staff, managing budgets, coordinating multiple projects.
• Strong knowledge of accounting, HR, contract management, nonprofit compliance.
• Proficiency with QuickBooks or similar software; strong Office skills.
• Experience with grant-funded programs and reporting requirements.
• Ability to build relationships with AAHA members, Tribal partners, contractors, and government entities.

Responsibilities

• General Operations, HR and Logistics management and coordination.
• Oversee onboarding, payroll processing, and system administration.
• Manage grant tracking, budgets, reports, and indirect cost rate administration.
• Prepare for Finance Committee and Board meetings, and maintain financial dashboards.
• Coordinate accounts payable/receivable, audits, and IRS filings.
• Ensure compliance with HUD reviews and internal controls.

Skills

Staff supervision

Budget management

Project coordination

Communication

Organizational skills

Education

Bachelor’s degree in business/finance/public administration

Advanced degree (MBA/MPA) preferred

Tools

QuickBooks

Microsoft Office

Job description

Operations and Finance Manager - listed November 2, 2026

Firm/Company

Association of Alaska Housing Authorities

Anchorage

Job Description

Position Overview

The Operations and Finance Manager is the backbone of AAHA: ensuring our people are supported, day-to-day finance runs smoothly, systems are optimized, and projects keep moving. This is a hands‑on, high‑trust role for someone who enjoys solving problems, building better processes, and making good things happen. You will work closely with the Executive Director and a collaborative team to support one of Alaska’s most urgent priorities: affordable housing.

In this role, you will serve as the primary liaison to our external contract accountant, auditor, and funding agencies; track grant timelines, submit reports, prepare budgets; support the Executive Director in preparing for Finance Committee and Board of Directors meetings; and handle core operating logistics (HR, tech subscriptions, insurance, portal access, vendor relationships, etc.).

A priority for this position will be helping AAHA implement and capitalize on a new federally negotiated indirect cost rate while strengthening the financial systems, internal controls, and operational practices that support long‑term organizational sustainability. The successful candidate will inherit an organization that has invested in improving its infrastructure and will have the opportunity to take those systems to the next level.

We welcome candidates who bring sound judgment, strong operational skills, and a continuous‑improvement mindset. This position is designed to grow into Director of Operations and Finance within two years, subject to performance and organizational needs.

Key Responsibilities

General Operations, HR and Logistics (40%)

• HR Support: Execute standard onboarding/offboarding workflows, verify monthly hours, and process payroll through our automated provider (e.g., QuickBooks).
• Systems and Tech Stack: Serve as the internal administrator for our website and software tools (Adobe, Outlook, Teams, QuickBooks, etc.). Manage permissions and optimize software expenditures. Ensure responsible integration of AI tools.
• Documents: Maintain central electronic files for organizational policies, insurance, office leases, grant agreements and vendor contracts. Ensure reasonable security, accuracy and accessibility of all records.
• Board Meetings/Events: Oversee logistics for meetings, board sessions, trainings, and events, including facility rental, catering and materials.
• Travel Support: Prepare travel authorizations and arrangements; attend meetings, conferences, and professional development trainings as needed.

Grants Management and Compliance (30%)

• Cost Allocation: Develop a cost allocation strategy with the Executive Director and Finance Committee. Track expenditures against specific foundation or government grants to ensure funds are spent according to budget lines.
• Reporting Pipeline: Monitor grant calendars to ensure all financial narratives and reports are submitted on time. Assemble expense documentation for grant drawdowns.
• Financial Controls and Data Integrity: Maintain accurate financial and donor records; monitor budgets, cash flow, internal controls, and financial reporting in coordination with the external accounting team.
• Indirect Cost Rate Management: Lead implementation and administration of AAHA's anticipated federally negotiated indirect cost rate agreement (NICRA), to ensure accurate cost allocation, consistent application across funding sources, appropriate documentation, and compliance with federal requirements.
• Proactive Compliance: Coordinate organizational readiness for periodic HUD compliance reviews, and ensure that any recommended improvements are sustained, documented, and integrated into routine operations.

Financial Administration and Vendor Liaison (30%)

• Bookkeeping Coordination: Gather, code, and upload all invoices, receipts, and expense reports to our external contract accounting team. Review weekly drafts for accuracy.
• Accounts Payable/Receivable: Manage timely vendor payments, process incoming checks and digital donations, and handle regular bank deposits.
• Governance Support: Assemble regular financial packets, dashboards, and meeting minutes for the Finance Committee and Board of Directors.
• Audit and Tax Filings: Pull transaction records, contract agreements, and required paperwork to oversee the external CPA team during the annual financial audit and IRS Form 990 preparation.

Qualifications

Required

• Bachelor’s degree in business, finance, public administration, or a related field; equivalent relevant experience will be considered.
• Minimum 5 years of experience in finance, administration, operations, or bookkeeping.
• Demonstrated experience supervising staff, managing budgets, and coordinating multiple projects.
• Strong knowledge of accounting principles, HR practices, contract management, and nonprofit compliance.
• Proficiency with QuickBooks or similar software; strong Microsoft Office skills.
• Experience with grant-funded programs and associated reporting requirements.
• Ability to build productive relationships with AAHA members, Tribal partners, contractors, and government entities.
• Strong communication and organizational skills; ability to work independently.
• Valid Alaska Driver’s License.

Preferred

• Knowledge of rural Alaska and Alaska Native cultures.
• Advanced degree (MBA, MPA, etc.)

Why This Position?

• Meaningful statewide impact - Strengthen the organizations delivering safe, affordable housing for hundreds of Alaska tribal communities across the state.
• Broad organizational influence - Help shape the financial, operational, and administrative systems that allow an ambitious, nimble nonprofit to deliver for its members.
• A remarkable team and membership - Colleagues describe an awesome, dynamic team, work that truly matters to communities, a culture where success is celebrated, and consistent encouragement and support from AAHA’s member organizations.
• A clear growth path - This position is intended to develop into Director of Operations and Finance within approximately two years, with anticipated base compensation of $95,000+, subject to performance, responsibilities, and organizational capacity.

Benefits

AAHA offers an exceptional employer-funded SEP IRA retirement contribution equal to 25% of salary, with no employee match required. That adds $18,000-23,750 in annual retirement contributions at the starting salary range. AAHA does not currently offer group health insurance coverage; candidates should consider alternative healthcare arrangements. The retirement benefit is a distinctive part of our total compensation package.