Association Admin & Coordination Specialist

EisnerAmper; Baton Rouge (LA); On-site; USD 35,000 - 48,000; Full time

Job summary

EisnerAmper’s Baton Rouge office seeks an Administrative Assistant to join our Association Management team. This full-time, non-exempt role supports administrative and operational tasks, including basic accounts receivable, and requires five days in-office attendance.

You will greet visitors, answer phones, prepare reports, handle documents, coordinate meetings, and manage travel, time entry, and CPE tracking for a professional services environment.

Qualifications

• High school diploma or GED required.
• 3–5 years of Administrative Assistant experience preferred.
• 1–2 years experience with accounts receivable/payable preferred.

Responsibilities

• Greet visitors in a professional, courteous manner.
• Answer phones and communicate messages for Association Coordinators.
• Type, proofread, and prepare reports and correspondence for the department.
• Provide photocopying, scanning, and document management; maintain firm forms and checklists.
• Coordinate meetings and ensure rooms and spaces are organized and ready for client use.
• Assist with prioritizing team activities to support consistent firm approach.
• Prepare and deliver check and cash deposits to the bank twice weekly.
• Process credit card transactions three times weekly.
• Maintain inventory and organize office supplies.
• Arrange travel for Coordinators, Managers, and Directors.
• Manage CPE tracking, registrations, and related needs.
• Enter time for team members daily as needed.
• Handle postage processing and organization.
• Participate in staff meetings and training sessions.
• Provide courteous service to internal and external customers.

Skills

Attention to detail

Professional communication

Organized

Education

High School Diploma or GED

Tools

Microsoft Office

Excel

Adobe Acrobat

Canva

InDesign

Illustrator

iMIS

ProSystem fx Document

GoToWebinar

Survey software

Job description

EisnerAmper’s Baton Rouge office seeks an Administrative Assistant to join our Association Management team. This full-time, non-exempt role supports administrative and operational tasks, including basic accounts receivable, and requires five days in-office attendance.

You will greet visitors, answer phones, prepare reports, handle documents, coordinate meetings, and manage travel, time entry, and CPE tracking for a professional services environment.